Special Board Meeting - Policy Committee

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Tuesday, February 8, 2022 - 6:30pm


School District of South Orange Maplewood, 525 Academy Street, Maplewood, NJ 07040


Policy Committee

Tuesday, February 8, 2022

Using online video conference platform

(The instructions are placed at the end of the agenda) 



Call to Order – Announcement of Notice 

Pledge of Allegiance 

Roll Call



The school board meeting is a business meeting in public and not a meeting with the public.  Oftentimes it may appear to members of our audience that the Board of Education takes action with very little comment and in many cases a unanimous vote.  Before a matter is placed on the agenda at a public meeting, the Administration has thoroughly reviewed the matter with the Superintendent of Schools/Chief School Administrator (CSA).  If the Superintendent of Schools/Chief School Administrator is satisfied that the matter is ready to be presented to the Board of Education, it is then referred to the appropriate Board Committee.  The Members of the Board Committee work with Administration and the Superintendent to assure that the members fully understand the matter.  After the committee discusses the matter, it is then shared with the other Board members for consideration.  Only then is it placed on the agenda for Board discussion and action at a public meeting.



Please note that Public Speaks is not a time for dialogue with the Board of Education – It is an opportunity for you to share a comment with the Board of Education. In addition, by law, administrators and Board of Education members are not permitted to publicly discuss personnel matters, student discipline, or other issues requiring confidentiality.  While we may not respond to comments, all input shared with the Board of Education is taken very seriously, and will inform future deliberations and work by the Board of Education and its committees.  




1. Policy Review Process


Overview of Policy Review Process Presentation


2. Board Policy Reviews and SLT (and Administration) Input


  1. Policies for Second Reading in February


2421 Career & Technical Education

3142 Non-renewal of Non-Tenured Teaching Staff Member

3221 Evaluation of Teaching Staff Members Excluding Teachers and Administrators

3222 Evaluation of Teaching Staff Members, Excluding Teachers and Administrators

3223 Evaluation of Administrators, Excluding Principals, Vice Principals, and Assistant Principals

3224 Evaluation of Principals, Vice Principals, and Assistant Principals

4146 Non-renewal of Non-Tenured Support Staff Member

4219 Commercial Driver’s License Controlled Substance and Alcohol Abuse


  1. Policies in Process of Being Prepared for First Reading 


0156.1  Board Representatives

2415.04 Title 1 - District-wide Parental Involvement (M)

2422 Comprehensive Health and Physical Education (M)

5519 Dating Violence at School (M)

7436 Drug Free Workplace (M)

8330 Student Records (M)

9130 Public Complaints and Grievances

  1. Strauss Esmay Policy Alerts 

Policy Alert 226/January 2022 has been shared with Board Committees.  The committee breakdown is:

0000    Bylaws: EXEC

1000    Administration: EXEC

2000    Program: C&I

3000    Teaching Staff Members: PERSONNEL

4000    Support Staff: PERSONNEL

5000    Students: C&I

6000    Finances: FFT

7000    Property: FFT

8000    Operations: FFT

9000    Community: POLICY

3. Old Business

4. New Business 



The Board of Education will meet in Closed Session on Thursday, February 24, 2022 at 6:30 pm in the Superintendent’s Office, 525 Academy Street, Maplewood, NJ, as well as using the online video conference platform to discuss personnel and legal issues, negotiations, and other matters to be announced at a later date.  Immediately following the Closed Session, the Board of Education will meet in Public Session at 7:30 pm in the District Meeting Room, 525 Academy Street, Maplewood, NJ in person and utilizing an online video conference platform which will include Hearing of Individuals.  The community can view the meeting by following the steps which will be listed on the agenda. If there are members of the community who would like to attend the meeting in person, please note that masks and social distancing are required in accordance with the guidance received from the local DOH and the CDC. Action will be taken.




Join By Computer / Smartphone


Choose one of three options:


Hearings of Individuals and Delegations / Public Speaks - Written Comment


Community members can submit comments and questions to the Board of Education during the Public Speaks portion of the meeting. To submit a question or concern to the Board of Education, please follow the instructions below.



Hearings of Individuals and Delegations/Public Speaks - Audio Comment


In addition to written comments, community members can sign up to provide audio comments to the Board of Education. Audio comments can be provided by connecting to the district's Webex platform during a scheduled Board of Education meeting.


Step 1 - Install Webex on your device.



Step 2 - Submit a Request To Speak 

Submit a request to speak during the public comment section of BOE meeting by completing the following form:



Step 3 - Connect To The BOE Meeting


Connect to the BOE Meeting using the information below:


Event: Board of Education Meeting - Special Meeting - Policy Committee Update (Public Session)

Date / Time: February 8, 2022 - 6:30 PM

Webex Link: Webex Link

Event Number: 2336 253 1149

Event Password: Orange20Maple (67264320 from phones)

Telephone Number: 408-418-9388


Please check your audio connections are set correctly. Failure to do so will prevent you from being heard during the public speaks portion of the meeting. 


Step 4 - Provide your audio comment


During your turn to speak, your microphone will be unmuted. Please speak clearly into the microphone/headset. After your time for public speaks has passed, your microphone will be muted.




Groups audience: 
- Private group -