Regular Session - February 22, 2021

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Monday, February 22, 2021 - 7:30pm


School District of South Orange Maplewood, 525 Academy Street, Maplewood, NJ 07040


Monday, February 22, 2021


Using online video conference platform

(The instructions are placed at the end of the agenda) 



Call to Order – Announcement of Notice 

Pledge of Allegiance 

Roll Call  

Board Recognition 

Approval of Board Minutes: Executive Session and Regular Session - January 25, 2021

Board Retreat and Executive Session - February 8, 2021



The school board meeting is a business meeting in public and not a meeting with the public. Oftentimes it may appear to members of our audience that the Board of Education takes action with very little comment and in many cases a unanimous vote. Before a matter is placed on the agenda at a public meeting, the Administration has thoroughly reviewed the matter with the Superintendent of Schools/Chief School Administrator (CSA). If the Superintendent of Schools/Chief School Administrator is satisfied that the matter is ready to be presented to the Board of Education, it is then referred to the appropriate Board Committee.  The Members of the Board Committee work with Administration and the Superintendent to assure that the members fully understand the matter. After the committee discusses the matter, it is presented to the full Board for discussion before any action is taken. Only then, is it placed on the agenda for action at a public meeting. 



  • Audit Presentation it Presentation

  • 2021-22 Budget Preparation update

  • Access & Equity Presentation







Please note that Public Speaks is not a time for dialogue with the Board of Education – It is an opportunity for you to share a comment with the Board of Education. In addition, by law, administrators and Board of Education members are not permitted to publicly discuss personnel matters, student discipline, or other issues requiring confidentiality.  While we may not respond to comments, all input shared with the Board of Education is taken very seriously, and will inform future deliberations and work by the Board of Education and its committees.  



  • Committee Reports  




Approve:  A) Retirements; B) Appointment; C) Leave Replacement Appointments; D) Change in Start Date; E) Transfers/Reassignments; F) Leave of Absence; G) Salary Adjustments; 


Approve:  A) Appointments of Substitute Teachers for the 2020 - 2021 SY; B) Appointment of Long-term Substitutes For The 2020-2021 School Year Paid At A Daily Rate Of $160; C) Appointment Of Home Instructors For The 2020-2021 School Year Paid At A Hourly Rate Of $35.00


Approve:  2020-2021 School Year Out of District Placements


Approve:  A) Financial Reports; B) Board Of Education's Monthly Certification; C) Approve Attendance And Work Related Travel And/Or Workshop Expenses; D) Approve Related Service Providers For The 2020-2021 School Year; E) Accept Donation To Parenting Center; F) Approve Agreement With Atlantic Tomorrow’s Office For Lease Of Photocopy Equipment, Maintenance And Supplies; G) Accept Comprehensive Annual Financial Report And Auditor’s Management Report; H) Establish Reserve For Encumbrances For 2019-2020 Open Purchase Orders; I) Accept Adjusted 2019-20 Budget; J) Acknowledgement Of 2018-2019 Carl D. Perkins Audit  Findings And Corrective Action Plan; K) Accept And Approve 2018-2019 Carl D. Perkins Audit Recommendations And Corrective Action Plan; L) Approves Use Of Vendors; M) Accept State Nonpublic Auxiliary And Handicapped Services (Chapters 192 & 193) Entitlement For 2020-2021; N) Approve Agreement And Dot Testing Fee Schedule With Prevention Specialists, Inc.; O) Accept  FY2021  Elementary And Secondary Act (ESEA) Funds; P) Approve MECC Summer Camp Tuition For School Year 2021-2022; Q) Approve Agreement with Teach4Results; R) Approve Purchase of a School Bus; S) Approve An Agreement With Kelin Heating And Air Conditioning To Install Boilers In CHS B-wing


Approve:  Affirmation of Harassment, Intimidation And Bullying (HIB) Investigations for the

Month of January 2021


Approve: A) Confidential Special Education Settlement Agreement – #6554916846; 

B) Confidential Special Education Settlement Agreement – #7232387602; C) Confidential Special Education Settlement Agreement – #5346570501; D) Confidential Special Education Settlement Agreement – #1730648157


Approve:  Confidential Settlement Agreement with Employee #2446






Approve:  NJSBA Educators to Be Prioritized for the COVID-19 Vaccine


Approve:  SOMSD Code of Governance Best Practices


Approve:   Support Language Inclusion in NJSBA’S Manual of Positions and Policies On Education


Policies for 1st Reading

  • Policy 0142 Board Member Qualification, Prohibited Acts and Code of Ethics

  • Policy 0143 Board Member Election and Appointment

  • Policy 0145 board Member Resignation and Removal

  • Policy 0148 Board Member Indemnification

  • Policy 5430 Class Rank




PUBLIC SESSION, February 22, 2021  INFO 


Join By Computer / Smartphone

Choose one of three options:

Join By Phone

Telephone Number: 408-418-9388

Meeting ID: 179 718 0611

Meeting PW: 67264320


Watch on Public Access Television

  • Channel 35 in Maplewood

  • Channel 19 in South Orange

  • Verizon FiOS Channel 22 in both Maplewood and South Orange.

Hearings of Individuals and Delegations / Public Speaks

Community members can submit comments and questions to the Board of Education during the Public Speaks portion of the meeting. To submit a question or concern to the Board of Education, please visit our online Hearing of Individuals and Delegations / Public Speaks web page.

In addition to written comments, community members can sign up to provide audio comments to the Board of Education. Audio comments can be provided by connecting to the district's Webex platform during a scheduled Board of Education meeting.

Step 1 - Install Webex on your device.

Step 2 - Submit a Request To Speak 

Submit a request to speak during the public comment section of BOE meeting by completing the following form:

February 22 2021 - BOE Meeting Public Participation Signup (Audio Comment)

Step 3 - Connect To The BOE Meeting

Connect to the BOE Meeting. Please check your audio connections are set correctly. Failure to do so will prevent you from being heard during the public speaks portion of the meeting. 

Step 4 - Provide your audio comment

During your turn to speak, your microphone will be unmuted. Please speak clearly into the microphone/headset. After your time for public speaks has passed, your microphone will be muted. 


The Board of Education will meet in Closed Session on Monday, March 15, 2021 at 6:30 pm via online video conference platform to discuss personnel and legal issues, negotiations and other matters to be announced at a later date.  Immediately following the Closed Session, the Board of Education will meet in Public Session at 7:30 pm using the online video conference platform.  The community can view the meeting by following the steps which will be listed on the agenda.  Action will be taken. 


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