Regular Session - December 20, 2021

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Monday, December 20, 2021 - 7:30pm
School District of South Orange Maplewood, 525 Academy Street, Maplewood, NJ 07040
Monday, December 20, 2021
Using online video conference platform
(The instructions are placed at the end of the agenda)
Call to Order – Announcement of Notice
Pledge of Allegiance
Roll Call
Special Board Recognition and Appreciation for Board Member Service
  • Shannon Cuttle
  • Annemarie Maini
  • Chris Sabin
  • Kamal Zubieta
Board Recognitions 
Approval of Board Minutes:  Executive Session and Regular Session - November 15, 2021
The school board meeting is a business meeting in public and not a meeting with the public.  Oftentimes it may appear to members of our audience that the Board of Education takes action with very little comment and in many cases a unanimous vote.  Before a matter is placed on the agenda at a public meeting, the Administration has thoroughly reviewed the matter with the Superintendent of Schools/Chief School Administrator (CSA).  If the Superintendent of Schools/Chief School Administrator is satisfied that the matter is ready to be presented to the Board of Education, it is then referred to the appropriate Board Committee.  The Members of the Board Committee work with Administration and the Superintendent to assure that the members fully understand the matter.  After the committee discusses the matter, it is then shared with the other Board members for consideration.  Only then is it placed on the agenda for Board discussion and action at a public meeting.
  • Access & Equity Update - Students enrolled in high-level AP/Honors/STEM by Demographic (BPW)
Please note that Public Speaks is not a time for dialogue with the Board of Education – It is an opportunity for you to share a comment with the Board of Education. In addition, by law, administrators and Board of Education members are not permitted to publicly discuss personnel matters, student discipline, or other issues requiring confidentiality.  While we may not respond to comments, all input shared with the Board of Education is taken very seriously, and will inform future deliberations and work by the Board of Education and its committees.  
  • Committee Reports
Approve:  A) Memorial; B) Resignations; C) Appointments; D) Change in End Date; E) Change in Start Date; F) Leaves of Absence; G) Salary Adjustments; H) Stipend; I) Job Description; J) Approval of Employee Contracts that Require Executive County Superintendent Approval
Approve:  A) Appointment of Substitute Teacher(s) for the 2021/22 SY; B) Appointment of Stipend Position the 2021/22 SY; C) Appointment of Substitute Teachers for the 2021/22 SY Paid at a Daily Rate of $160; D) Appointment of Out-of-District Coach for the 2021/22 SY; E) Appointment of Athletic Ticket Takers, Supervisors, and Officials for the 2021/22 SY;
Approve:  A) 2021 Extended SY Out of District Placements; B) 2021-22 SY Out of District Placements
Approve:  A) Financials; B) Board Of Education’s Monthly Certification; C) Approve Attendance Of And Work Related Travel And/Or Workshop Expenses; D) Approve Related Service Providers; E) Approves Use Of Vendors; F) Transfer Funds To The Food Services Fund; G) Award Contract For Removal And Disposal Of Asbestos Containing Materials In Two Schools –    Seth Boyden And Tuscan Elementary Schools; H) Award Contract For Synthetic Turf Field And Grand Stand Replacement At Underhill Sports Complex; I) Approve Change Order For Renovations And Additions To Clinton And Jefferson Elementary School Projects; J) Submit And Accept  Fy2022  Elementary And Secondary Act Carryover (Esea) Funds; K) Award Bid For Lunch Monitor Services; L) Accept Donation To Parenting Center; M)  Accept Donation To Columbia High School; N) Accept Njasl Ruth Toor Outstanding Media Specialalist Grant Award On Behalf Of Jennifer Latimer Clinton School Librarian; O) Accept Safety Grant From Njsbaig; P) Approve Affiliation Agreement With Seton Hall University College Of Education And Human Services; Q) Approve Articulation Agreement With Kean University; R) Approve Affiliation Agreement With Drexel University School Of Education; S) Approve Site Based Learning Affiliation Agreement With Capella University; T) PEEA Program - Projected Enrollment 2022-2023
Approve:  New/Revised Curricula
Approve:  School Field Trip Destinations
Approve:   New Course

Approve:  Affirmation of Harassment, Intimidation And Bullying (HIB) Investigations for the Month of November 2021

Approve:  Confidential Special Education Settlement Agreement - A) Student ID# 6074469738; B) Student ID# 2448912340; C) Student ID# 2599243683
Adopt Board Policies:
Second Reading & Adoption:
  1. Policy 1540.1 Supervisory Employee Relationship
  2. Policy 2417 Student Intervention & Referral Service
  3. Policy 2467 Surrogate Parents and Resource Family Parents
  4. Policy 3283 Electronic Communications School Staff (Teaching)
  5. Policy 4283 Electronic Communications Between support Staff Members and Students
  6. Policy 5111 Eligibility of Resident/Non-Resident Students
  7. Policy 5460.2 Bridge Year Pilot Program
  8. Policy 7450 Property Inventory
  9. Policy 8467 Weapons
First Reading:
  1. Policy 2415.04 Title I- District Wide Parental Involvement
  2. Policy 2415.20 Every Student Succeeds Act Complaints
  3. Policy 2480 Alternative Education Programs
  4. Policy 3221 Evaluation of Teachers
  5. Policy 3223 Evaluation of Teaching Staff Members, Excluding Teachers and Administrators
  6. Policy 3224 Evaluation of Principals, Vice Principals & Assistant Principals
  7. Policy 3142 Nonrenewal of Nontenured Teaching Staff Member
  8. Policy 4146 Nonrenewal of Nontenured Support Staff Member
  9. Policy 5116 Education of Homeless Students
  10. Policy 6115.01 Federal Awards/Funds Internal Controls - Allowability of Costs
  11. Policy 6115.02 Federal Awards/Funds Internal Controls - Mandatory Disclosures
  12. Policy 6115.03 Federal Awards/Funds Internal Controls - Conflict of Interest
Approve:  2021/2022 SY Nursing Services Plan
4237 Affirm HIB Appeal No. 223122_SME_10072021
4239 Resolution Affirming Board of Educaction Committment to Affirming and Welcoming Spaces for the SOMSD Community
Join By Computer / Smartphone
Choose one of three options:


Hearings of Individuals and Delegations / Public Speaks - Written Comment

Community members can submit comments and questions to the Board of Education during the Public Speaks portion of the meeting. To submit a question or concern to the Board of Education, please follow the instructions below.


Hearings of Individuals and Delegations / Public Speaks - Audio Comment

In addition to written comments, community members can sign up to provide audio comments to the Board of Education. Audio comments can be provided by connecting to the district's Webex platform during a scheduled Board of Education meeting.
Step 1 - Install Webex on your device.
Step 2 - Submit a Request To Speak
Submit a request to speak during the public comment section of BOE meeting by completing the following form:
Step 3 - Connect To The BOE Meeting
Connect to the BOE Meeting using the information below:
Event: Board of Education Meeting
Date / Time: December 20, 2021 - 7:30 PM
Webex Link: Webex Link
Event Number: 2331 083 7403
Event Password: Orange20Maple (67264320 from phones)
Telephone Number: 408-418-9388
Please check your audio connections are set correctly. Failure to do so will prevent you from being heard during the public speaks portion of the meeting.
Step 4 - Provide your audio comment
During your turn to speak, your microphone will be unmuted. Please speak clearly into the microphone/headset. After your time for public speaks has passed, your microphone will be muted.
The Board of Education will hold its annual Reorganization Meeting on  Wednesday, January 5, 2022  at 6:30 pm in the District Meeting Room, 525 Academy Street, Maplewood, NJ as well as using the online video conference platform.  Action will be taken.  The Board of Education will adjourn at 7:00 pm to Closed Session in the Superintendent’s Office to discuss personnel and legal issues, negotiations and other matters to be announced at a later date.  The Board of Education will return to Public Session at 7:30 pm.  Action will be taken.  The community can view the meeting by following the steps which will be listed on the agenda. If there are members of the community who would like to attend the meeting in person, please note that masks and social distancing are required in accordance with the guidance received from the local DOH and the CDC. Action will be taken.
Public Attachments: 
Groups audience: