Regular Session - November 19, 2018

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Dates: 
Monday, November 19, 2018 - 7:30pm
BOARD OF EDUCATION
School District of South Orange Maplewood, 525 Academy Street, Maplewood, NJ 07040
REGULAR SESSION AGENDA      PUBLIC BOARD MEETING   
Monday, November 19, 2018

REGULAR MEETING (7:30 PM)

Call to Order – Announcement of Notice
Pledge of Allegiance
Roll Call
Board Recognition
Approve Board Minutes: Executive and Public Session Minutes: October 15, 2018; Public Session Minutes: November 1, 2018 and Executive and Public Session Minutes: November 7, 2018

SUPERINTENDENT’S REPORT (7:35 PM)  

  • Monthly Update including Overview of Policy Manual Revisions on for First Reading
  • Recommendation on K-5 Elementary Expansion and Amendments to the Long Range Facilities Plan for Board Approval (with Discussion)

PRESIDENT’S UPDATE (8:30 PM)

  • Update on the Superintendent Search Process
  • District Goal Development

STUDENT BOE REPRESENTATIVE UPDATE (8:35 PM)

HEARING OF INDIVIDUALS AND DELEGATIONS (8:40 PM)

Please note that Public Speaks is not a time for dialogue with the Board of Education – It is an opportunity for you to share a comment with the Board of Education. In addition, by law, administrators and Board of Education members are not permitted to publicly discuss personnel matters, student discipline, or other issues requiring confidentiality.  While we may not respond to comments, all input shared with the Board of Education is taken very seriously, and will inform future deliberations and work by the Board of Education and its committees.

DISCUSSION

  • Report on Columbia High School Audit and Action Steps Taken – Dr. Kalisha Morgan and Mr. Scott White
  • Update on Preparations for the 2019/2020 Budget Process, including the Comprehensive Maintenance Plan
  • Curriculum and Instruction Update – Curricula Approvals and New Course Recommendations
Policies for First Readings (Updates for Citation Only )
  • Policy 0161 Call, Adjournment and Cancellation – 1st reading
  • Policy 0162 Notice of Board Meetings – 1st reading
  • Policy 1400 Job Descriptions– 1st reading
  • Policy 2416 Programs for Pregnant Students– 1st reading
  • Policy 3146 Conduct of Reduction in Force – 1st reading
  • Policy 3152 Withholding an Increment – 1st reading
  • Policy 3161 Examination for Cause – 1st reading
  • Policy 4152 Withholding an Increment – 1st reading
  • Policy 4161 Examination for Cause – 1st reading
  • Policy 5130 Withdrawal from School – 1st reading
  • Policy 5230 Late Arrival and Early Dismissal – 1st reading
  • Policy 5240 Tardiness – 1st reading
  • Policy 5440 Honoring Student Achievement – 1st reading
  • Policy 5550 Disaffected Students – 1st reading
  • Policy 5752 Marital Status and Pregnancy – 1st reading
  • Policy 6340 Multiple Year Contracts – 1st reading
  • Policy 6421 Purchases Budgeted  – 1st reading
  • Policy 6440 Cooperative Purchasing  – 1st reading
  • Policy 6520 Payroll Deductions  – 1st reading
  • Policy 7430 School Safety  – 1st reading
  • Policy 7432 Eye Protection  – 1st reading
  • Policy 7433 Hazardous Substances  – 1st reading
  • Policy 8500 Food Services  – 1st reading
  • Policy 8651 Community Use of Transportation  – 1st reading
  • Policy 8660 Transportation by Private Vehicle  – 1st reading
  • Policy 8670 Transportation of Disabled Students  – 1st reading
  • Policy 9240 Rights of Parents – 1st reading
  • Policy 9340 Cooperation with Public Library – 1st reading
  • Policy 9500 Cooperation with Educational Agencies – 1st reading
  • Policy 9550 Educational Research Projects– 1st reading
 
New Policies for First Reading
  • Policy 1570 Internal Controls – 1st reading
  • Policy 1631 Residency Requirement For Person Holding School District Office, Employment, Or Position – 1st reading
  • Policy 3310 Academic Freedom – 1st reading
  • Policy 3322 Staff Member’s Use of Personal Cellular Telephones/Other Communications Devices – 1st reading
  • Policy 3324 Right of Privacy – 1st reading
  • Policy 3340 Grievance – 1st reading
  • Policy 3370 Teaching Staff Member Tenure – 1st reading
  • Policy 3381 Protection Against Retaliation – 1st reading
  • Policy 3421.3 Post Maternal Accommodations – 1st reading
  • Policy 3425.1 Modified Duty Early Return to Work Program – Teaching Staff members – 1st reading
  • Policy 3431.3 New Jersey’s Family Leave Insurance Program – 1st reading
  • Policy 4159 Support Staff Member/School District Reporting Responsibilities – 1st reading
  • Policy 4324 Right of Privacy – 1st reading
  • Policy 4360 Support Staff Member Tenure – 1st reading
  • Policy 4381 Protection Against Retaliation – 1st reading
  • Policy 4421.3 Post Maternal Accommodations – 1st reading
  • Policy 4425 Work Related Disability Pay – 1st reading
  • Policy 4425.1 Modified Early Return to Work Program – Support Staff Members – 1st reading
  • Policy 4431.3 New Jersey’s Family Leave Insurance Program – 1st reading
  • Policy 6350 Competitive Contracting – 1st reading
  • Policy 6424 Emergency Contracts – 1st reading
  • Policy 6472 Tuition Assistance – 1st reading
  • Policy 6831 Withholding or Recovering State Aid – 1st reading
  • Policy 7422 School Integrated Pest Management Plan – 1st reading
  • Policy 7424 Bed Bugs – 1st reading
  • Policy 7425 Lead Testing of Water in Schools – 1st reading
  • Policy 7441 Electronic Surveillance in School Buildings and on School Grounds – 1st reading
  • Policy 7481 Unmanned Aircraft Systems (UAS also known as Drones) – 1st reading
  • Policy 8335 Family Educational Rights And Privacy Act – 1st reading
  • Policy 8350 Records Retention – 1st reading
  • Policy 8454 Management Of Pediculosis – 1st reading
  • Policy 8561 Procurement Procedures For School Nutrition Programs – 1st reading
  • Policy 8635 Student Transportation Vehicles And School Buses – 1st reading
  • Policy 8690 Monitoring Devices On School Vehicles – 1st reading
 
Revised Policies
  • Policy 5430 Class Rank – 1st reading
  • Policy 5512 Harassment, Intimidation and Bullying – 1st reading
  • Committee Reports

ACTION (10:20 PM)

3793
Approve: A) Resignations; B) Appointments; C) Leave Replacement Appointment; D) Change In End Date; E) Change In Start Date; F) Transfer/Reassignment; G) Leaves Of Absence; H) Salary Adjustments; I) Stipends; J) Approve Job Description; K) Approve SOMEA Negative Net Payment
3794
Approve: A) Appointment Of Substitute Teachers For The 2018-2019 School Year; B) Appointment Of Substitute Teachers For The 2018-2019 School Year Paid At The Daily Rate Of $160; C) Appointment Of Substitute Secretary For The 2018-2019 School Year Paid At The Hourly Rate Of $10; D) Appointment Of Out-Of-District Coaches For The 2018-2019 School Year; E) Appointment Of Stipend Positions For The 2018-2019 School Year; F) Appointment Of Volunteers For the 2018-2019 School Year; G) Reappointment Of Substitute Teacher For The 2018-2019 School Year
3795
Approve: A) 2018-19 Extended School Year Out of District Placements; B) 2018-2019 School Year Out Of District Placements
3796
Approve: Transfer/Removal of Non Domiciled Students
3797
Approve: A) Financials; B) Board Of Education’s Monthly Certification; C) Approve Attendance And Work Related Travel Expenses; D) Approve Special Education Related Service Providers For The 2018-19 School Year; E) Approve Contract With Tools Of The Mind; F) Accept Donation To Parenting Center; G) Accept Donation To Beyond The Bell Afterschool Program; H) Accept Comprehensive Maintenance Plan; I) Accept Safety Grant Form NJSBAIG; J) Approve Use Of Vendors; K) Approve Agreement With Matt O’Connor For The 2018-19 School Year; L) Apply For And Accept Federal FY2018 Carl D. Perkins Vocational And Technical Program Entitlement Funds; M) Accept 2018 American Academy Of Dermatology Shade Structure Program Grant; N) Approve Agreement With The Camden County Educational Services Commission To Provide Transportation Services; O) Refund Unexpended Special Revenue Funds; P) Amend Resolution 3733K Tuition For Regular And Special Education Students Attending Union County Vocational Schools For The 2018-19 School Year; Q) Approve A Contract With Precision H.R. New Jersey A Subsidiary Of Delta-T Group To Provide Paraprofessional Services; R) Authorize Disposal Of District Property; S) Approve Contract For Lindamood-Bell To Provide Instructional Services; T) Approve Sidebar Agreement With SOMEA; U) Authorize Architect To Prepare And Submit Schematic Plans For Renovations And Additions At Columbia High School; V) Authorize Architect To Prepare And Submit Schematic Plans For Renovations And Additions At Maplewood Middle School; W) Authorize Architect To Prepare And Submit Schematic Plans For Renovations And Additions At South Orange Middle School; X) Authorize Architect To Prepare And Submit Schematic Plans For Renovations And Additions At Clinton Elementary School; Y) Authorize Architect To Prepare And Submit Schematic Plans For Renovations And Additions At Jefferson Elementary School; Z) Authorize Architect To Prepare And Submit Schematic Plans For Renovations And Additions At Marshall Elementary School; AA) Authorize Architect To Prepare And Submit Schematic Plans For Renovations And Additions At Seth Boyden Elementary School; AB) Authorize Architect To Prepare And Submit Schematic Plans For Renovations And Additions At South Mountain Elementary School; AC) Authorize Architect To Prepare And Submit Schematic Plans For Renovations And Additions At Tuscan Elementary School; AD) Authorize Architect To Prepare And Submit Schematic Plans For Renovations And Additions At Montrose Early Childhood Center; AE) Authorize Architect To Prepare And Submit Schematic Plans For Renovations And Additions At South Mountain Elementary Annex; AF) Authorize Architect To Prepare And Submit Schematic Plans For Renovations And Additions At Underhill Sports Complex And Turf Field Replacement; AG) Amend LRFP To Include Renovations And Additions At Columbia High School; AH) Amend LRFP To Include Renovations And Additions At Maplewood Middle School; AI) Amend LRFP To Include Renovations And Additions At South Orange Middle School; AJ) Amend LRFP To Include Renovations And Additions At Clinton Elementary School; AK) Amend LRFP To Include Renovations And Additions At Jefferson Elementary School; AL) Amend LRFP To Include Renovations And Additions At Marshall Elementary School; AM) Amend LRFP To Include Renovations And Additions At Seth Boyden Elementary School; AN) Amend LRFP To Include Renovations And Additions At South Mountain Elementary School; AO) Amend LRFP To Include Renovations And Additions At Tuscan Elementary School; AP) Amend LRFP To Include Renovations And Additions At Montrose Early Childhood Center; AQ) Amend LRFP To Include Renovations And Additions At South Mountain Elementary Annex; AR) Amend LRFP To Include Renovations And Additions At Underhill Sports Complex And Turf Field Replacement; AS) Apply For Preschool Education Expansion Aid  
3798
Approve: Book Adoption
3799
Approve: A) NEW World Languages/ELL: Grade k-5, ELL New Comer; B) NEW World Languages/ELL: Grade 6-12, ELL New Comer; C) REVISED STEM: Career Awareness; D) REVISED STEM: Biology; REVISED STEM: Geometry
3800
Approve New Course: A) Anatomy; B) Math Analysis; C) Chinese 3/3H
3801
Approve: School Field Trip Destination
3802
Adopt: State Approved Educator Evaluation Rubrics
3803
Approve: Tuition Free Students For 2018-2019 SY
3804
Approve: A) Confidential Special Education Settlement Agreement – Student ID#51864;    B) Confidential Special Education Settlement Agreement – Student ID#20284

HEARING OF INDIVIDUALS AND DELEGATIONS (10:35 PM)

NEW BUSINESS (10:50 PM)

The Board of Education will meet in Closed Session on Monday, December 17, 2018 at 6:30 pm in the Superintendent’s Office to discuss personnel and legal issues, negotiations and other matters to be announced at a later date.  Immediately following the Closed Session, the Board of Education will meet in Public Session at 7:30 pm in the District Meeting Room, 525 Academy Street, Maplewood, NJ.  Action will be taken.
 
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