May 17, 2021 - Special Public Session

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Monday, May 17, 2021 - 7:30pm


School District of South Orange Maplewood, 525 Academy Street, Maplewood, NJ 07040


Monday, May 17, 2021    

Using online video conference platform

(The instructions are placed at the end of the agenda) 



Call to Order – Announcement of Notice 

Pledge of Allegiance 

Roll Call  

Board Recognition 

Approval of Board Minutes:  Executive Session and Regular Session April 19, 2021 



The school board meeting is a business meeting in public and not a meeting with the public. Oftentimes it may appear to members of our audience that the Board of Education takes action with very little comment and in many cases a unanimous vote. Before a matter is placed on the agenda at a public meeting, the Administration has thoroughly reviewed the matter with the Superintendent of Schools/Chief School Administrator (CSA). If the Superintendent of Schools/Chief School Administrator is satisfied that the matter is ready to be presented to the Board of Education, it is then referred to the appropriate Board Committee.  The Members of the Board Committee work with Administration and the Superintendent to assure that the members fully understand the matter. After the committee discusses the matter, it is presented to the full Board for discussion before any action is taken. Only then, is it placed on the agenda for action at a public meeting. 

 Superintendent’s Monthly Update:

  • SSDS Report 






Please note that Public Speaks is not a time for dialogue with the Board of Education – It is an opportunity for you to share a comment with the Board of Education. In addition, by law, administrators and Board of Education members are not permitted to publicly discuss personnel matters, student discipline, or other issues requiring confidentiality.  While we may not respond to comments, all input shared with the Board of Education is taken very seriously, and will inform future deliberations and work by the Board of Education and its committees.  



4138 Approve Reorganization Resolutions


Approve:  A) Memorial; B) Retirements; C) Resignations; D) Appointment; E) Appointments for the 2021-2022 SY; F) Change in Start Date; G) Change in End Date; H) Transfer/Reassignment; I) Leaves of Absence; J) Salary Adjustments; K) Stipends; L) Approve Job Descriptions; M) Summer Employment


Approve:  A) Appointment of Substitute Teacher(s) for the 2020-2021 SY; B) Appointment of Out-of-District Coach for the 2020-2021 SY; C) Appointment of Home Instructors for the 2020-2021 SY; D) Appointment of Summer Substitute Teacher(s) for the 2021-2022 SY Paid at a Daily Rate of $100; E) Appointment of Substitute Secretaries for the 2021-2022 SY Paid at a Daily Hourly Rate of $12.50


Approve:  A) 2020 Extended School Year Out of District Placements; B) 2020-2021 School Year Out of District Placements; C) 2021 Extended School Year Out of District Placements; D) 2021-2022 School Year Out of District Placements


Approve:  A) Financial Reports; B) Board of Education's Monthly Certification; C) Approve Attendance and Work-Related Travel and/or Workshop Expenses; D) Approve Related Service Providers for the 2020-2021 School Year; E) Approves Use Of Vendors; F) Accept a Donation to The Parenting Center) G) Apply and Accept Preschool Education Expansion Aid (PEEA) For The 2021-2022 School Year; H) Renew Bid for Lunch Monitor Services; I) Approve Agreement with Morris County Cooperative Pricing Council (Mccpc); J) Renew Contract for Paraprofessional Services; K) Approve Agreement for Coordinated Transportation Services with Union County Educational Services Commission for the 2021-2022 School Year; L) Apply for 2021 Safety Grant From NJEIF; M) Emergency Evacuation Agreement; N)Apply for Pre-School Room Waiver; O)  Approve 2021-2022 Special Education Tuition Agreement with Union County Educational Services Commission; P) Renew Contract for Insurance Broker Of Record - Health Benefits; Q) Approve Agreement with Delta Dental For Employee Dental Benefits; R) Accept Federal FY2021 Carl D. Perkins Vocational and Technical Program Entitlement Funds; S) Approve an Agreement with Educational Services Commission of New Jersey for Coordinated Transportation for the 2021-2022 School Year; T) Apply for Coronavirus Response and Relief Supplemental Appropriations Act Of 2021 Grant; U) Apply for and Accept School Security Grant Funds; V) Accept Donation to Maplewood Middle School; W) Approve Contract with Institutional Compliance Solutions; X) Approve Contract with Danielson Group, Inc.; Y) Accept Donation from Achieve Foundation and Elementary School PTA’s; Z) Approve Rates for Summer School  


Approve: Book Adoptions; STEM, Grade 9-10 - Geometry/1st; ELA, Grade 11 - The Nuts & Bolts of College Writing, 3rd Edition; ELA Grade 11-12 - Everything’s an Argument, 8th Edition






Approve:  A) Confidential Special Education Settlement Agreement – Student ID #**008; 

B)  Confidential Special Education Settlement Agreement – Student ID #2448912340; C) Confidential Special Education Settlement Agreement – Student ID #6402807880   


Adopt:   A) Policies

  • 2362 Library/Media Center
  • 2415.02 Title I Fiscal Responsibilities
  • 2530 Resource Materials
  • 5533 Use of Tobacco Products
  • 5756 Transgender and Nonbinary Students
  • 6112 Reimbursement of Federal or Other Grant Expenditures
  • 6311 Contracts for Goods and Services Funded by Federal Grants
  • 7441 Electronic Surveillance on School Buildings and on School Grounds

B) Policy

  • 5120 Assignment of Students


Policies for First Reading:

  • 2320 Independent Study
  • 5300 Automated External Defibrillators (AEDs)
  • 5456 Early Graduation
  • 8110 Attendance Areas
  • 8441.1 Use of Defibrillators


Approve:  Affirmation of Harassment, Intimidation and Bullying (HIB) Investigations for the Month of April 2021


Approve:  South Orange Maplewood Board of Education Resolution Task Force to Protect Students From Sexual Harassment And Violence






May 17, 2021- PUBLIC SESSION 


Join By Computer / Smartphone

Choose one of three options:



Event: Board of Education Meeting - Public Session

Date / Time: Monday, May 17, 2021 7:30 pm

Event Number: 173 784 5864

Event Password: 67264320 from phones

Telephone Number: 408-418-9388


Watch on Public Access Television


Channel 35 in Maplewood

Channel 19 in South Orange

Verizon FiOS Channel 22 in both Maplewood and South Orange.


Hearings of Individuals and Delegations / Public Speaks - Written Comment

Community members can submit comments and questions to the Board of Education during the Public Speaks portion of the meeting. To submit a question or concern to the Board of Education, please follow the instructions below.

Option 1: Submit Comments Via Webex

Please note: The Q&A portion of Webex has a limit of 255 characters. If you would like to submit a question/comment that is longer than 255 characters

1. Using the meeting link(s) listed above, navigate to the Webex login page.

2. Type your name and email address.

3. Click Join Now / Join By Browser.

Q&A button

 Q&A Webex button highlighted in blue.

4. When the Webex session loads, select the Q&A icon (see above).

5.  Type your comment/question in the Q&A panel.

Option 2: Submit Comments Via Google Form

May 17, 2021 - Public Comment Submission Form

Hearings of Individuals and Delegations / Public Speaks - Audio Comment

In addition to written comments, community members can sign up to provide audio comments to the Board of Education. Audio comments can be provided by connecting to the district's Webex platform during a scheduled Board of Education meeting.

Step 1 - Install Webex on your device.

Step 2 - Submit a Request To Speak 

Submit a request to speak during the public comment section of BOE meeting by completing the following form

May 17, 2021 - Board of Education Meeting (Audio Comment)

Step 3 - Connect To The BOE Meeting

Connect to the BOE Meeting using the information below:

Event: Board of Education Meeting - Public Session

Webex Link: Webex Link

Event Number: 173 784 5864

Event Password: Orange20Maple (67264320 from phones)

Telephone Number: 408-418-9388


Please check your audio connections are set correctly. Failure to do so will prevent you from being heard during the public speaks portion of the meeting

Step 4 - Provide your audio comment

During your turn to speak, your microphone will be unmuted. Please speak clearly into the microphone/headset. After your time for public speaks has passed, your microphone will be muted.

Schedules and Agendas


Responses To Hearings of Individuals and Delegations / Public Speaks




The Board of Education will meet in Closed Session on Monday, June 14, 2021 at 6:30 pm via online video conference platform to discuss personnel and legal issues, negotiations and other matters to be announced at a later date.  Immediately following the Closed Session, the Board of Education will meet in Public Session at 7:30 pm using the online video conference platform.  The community can view the meeting by following the steps which will be listed on the agenda.  Action will be taken.

Public Attachments: 
Groups audience: