Regular Session - November 15, 2021

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Monday, November 15, 2021 - 7:30pm
School District of South Orange Maplewood, 525 Academy Street, Maplewood, NJ 07040
Monday, November 15, 2021
Using online video conference platform
(The instructions are placed at the end of the agenda)
Call to Order – Announcement of Notice
Pledge of Allegiance
Roll Call 
Approval of Board Minutes:  Executive Session and Regular Session - October 18, 2021
The school board meeting is a business meeting in public and not a meeting with the public.  Oftentimes it may appear to members of our audience that the Board of Education takes action with very little comment and in many cases a unanimous vote.  Before a matter is placed on the agenda at a public meeting, the Administration has thoroughly reviewed the matter with the Superintendent of Schools/Chief School Administrator (CSA).  If the Superintendent of Schools/Chief School Administrator is satisfied that the matter is ready to be presented to the Board of Education, it is then referred to the appropriate Board Committee.  The Members of the Board Committee work with Administration and the Superintendent to assure that the members fully understand the matter.  After the committee discusses the matter, it is then shared with the other Board members for consideration.  Only then is it placed on the agenda for Board discussion and action at a public meeting.
  • Long Range Facilities Update
  • Annual Comprehensive Maintenance Plan
Please note that Public Speaks is not a time for dialogue with the Board of Education – It is an opportunity for you to share a comment with the Board of Education. In addition, by law, administrators and Board of Education members are not permitted to publicly discuss personnel matters, student discipline, or other issues requiring confidentiality.  While we may not respond to comments, all input shared with the Board of Education is taken very seriously, and will inform future deliberations and work by the Board of Education and its committees.  
  • Committee Reports
Approve:  A) Retirements; B) Resignations; C) Appointments; D) Change in End Date; E) Change in Start Date; F) Leave Replacement Appointment for the 21/22 SY; G) Transfer; H) Leave of Absence; I) Stipend; J) Salary Adjustment; K) Staff Funded by Title 1 Funds; L) Staff Funded by Title 11-A Funds; M) Staff Funded by Preschool Education Expansion Aid (PEEA)
Approve:  A) Appointment of Substitute Teacher(s) for the 2021-2022 School Year; B)  Appointment of Substitute School Nurse for the 2021-2022 School Year Paid at a Daily Rate of $215; C) Appointment of Substitute Secretary for the 2021-2022 School
Year Paid at a Hourly Rate Of $12.00; D) Appointment of Out-Of-District Coaches for the 2021-2022 School Year
Approve:  A) 2021 Extended School Year Out Of District Placements; B)  2021-2022 School Year Out Of District Placements          
Approve:  A) Financial Reports; B) Board Of Education's Monthly Certification; C) Approve Attendance And Work Related Travel And/Or Workshop Expenses; D) Approve Related Service Providers; E) Approves Use Of Vendors; F) Approve Parental Contract For Student Transportation; G) Accept Comprehensive Maintenance Plan; H) Refund Unexpended Special Revenue Funds; I)Approve Tuition Agreement With Essex County Vocational Schools For The 2021-2022 School Year; J) Approve Tuition For Regular Education Students Attending Essex Regional Educational Services Commission’s Essex High School Alternative Education Program The 2021-2022 School Year; K)  Approve Affiliation Agreement With Seton Hall University College Of Arts & Sciences Department Of Sociology, Anthropology And Social Work; L) Award Contract for Renovations and Additions to South Mountain and South Mountain Annex Elementary Schools; M) Cancel Contract w/ Precision HR New Jersey, Inc.; N) Resolution Determining the Form and Other Details of $32,986,000 Aggregate Principal Amount of School Bonds, Series 2021 of the Board of Education of the South Orange-Maplewood;
Approve:  School Field Trip Destinations

Approve:  Affirmation of Harassment, Intimidation and Bullying Investigations for the Month of October 2021

Approve:  Confidential Special Education Settlement Agreement - Student ID# 6561391346
Adopt Board Policies:
Second Reading & Adoption:
  1. Policy 0143.2 Student Representatives to the Board of Education
  2. Policy 2425 Emergency Virtual or Remote Instruction Program
  3. Policy 2431 Athletic Competition
First Reading:
  1. Policy 1540.1 Supervisory Employee Relationship
  2. Policy 2417 Student Intervention & Referral Service
  3. Policy 2421 Career & Vocational Education
  4. Policy 2467 Surrogate Parents and Resource Family Parents
  5. Policy 3283 Electronic Communications School Staff (Teaching)
  6. Policy 4219 Commercial Driver’s License Controlled Substance & Alcohol Use Testing
  7. Policy 4283 Electronic Communications Between support Staff Members and Students
  8. Policy 5111 Eligibility of Resident/Non-Resident Students
  9. Policy 5460.2 Bridge Year Pilot Program
  10. Policy 7450 Property Inventory
  11. Policy 8467 Weapons
Approve:  Sidebar Agreement With SOMEA For The 2021-22 School Year
Authorization:  To Join in the Amicus Brief Submitted in Support of Drew Adams
Join By Computer / Smartphone
Choose one of three options:
●      Watch on SOMSD's Youtube Live Stream: Click Here (

Hearings of Individuals and Delegations / Public Speaks - Written Comment

Community members can submit comments and questions to the Board of Education during the Public Speaks portion of the meeting. To submit a question or concern to the Board of Education, please follow the instructions below.

Hearings of Individuals and Delegations / Public Speaks - Audio Comment

In addition to written comments, community members can sign up to provide audio comments to the Board of Education. Audio comments can be provided by connecting to the district's Webex platform during a scheduled Board of Education meeting.
Step 1 - Install Webex on your device.
Step 2 - Submit a Request To Speak
Submit a request to speak during the public comment section of BOE meeting by completing the following form:
Step 3 - Connect To The BOE Meeting
Connect to the BOE Meeting using the information below:
Event: Board of Education Meeting
Date / Time: November 15, 2021 - 7:30 PM
Webex Link: Webex Link
Event Number: 2331 083 7403
Event Password: Orange20Maple (67264320 from phones)
Telephone Number: 408-418-9388
Please check your audio connections are set correctly. Failure to do so will prevent you from being heard during the public speaks portion of the meeting.
Step 4 - Provide your audio comment
During your turn to speak, your microphone will be unmuted. Please speak clearly into the microphone/headset. After your time for public speaks has passed, your microphone will be muted.
The Board of Education’s Curriculum & Instruction Committee, which is a committee of the whole, will meet in public on Tuesday, December 14, 2021 at 6:30 pm utilizing an online video conference platform.  Since this is not a Board meeting the public is welcome to watch but there will not be any public comments or official action. 
The Board of Education will meet in Closed Session on Monday,December 20, 2021 at 6:30 pm in the Superintendent’s Office, 525 Academy Street, Maplewood, NJ, as well as using the online video conference platform to discuss personnel and legal issues, negotiations, and other matters to be announced at a later date.  Immediately following the Closed Session, the Board of Education will meet in Public Session at 7:30 pm in the District Meeting Room, 525 Academy Street, Maplewood, NJ in person and utilizing an online video conference platform which will include Hearing of Individuals.  The community can view the meeting by following the steps which will be listed on the agenda. If there are members of the community who would like to attend the meeting in person, please note that masks and social distancing are required in accordance with the guidance received from the local DOH and the CDC. Action will be taken.
Public Attachments: 
Groups audience: