January 25, 2024 - Regular Board Meeting

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Submitted by Adaliana_Cuadrado on Wed, 01/17/2024 - 8:18am

Dates:

Thursday, January 25, 2024 - 6:00pm

BOARD OF EDUCATION

School District of South Orange Maplewood

525 Academy Street, Maplewood, NJ 07040

REGULAR PUBLIC BOARD MEETING

Thursday, January 25, 2024, 6:00 pm

In-Person and Using online video conference platform

(The instructions are placed at the end of the agenda)

ROLL CALL OF THE MEMBERS
PLEDGE OF ALLEGIANCE
NOTICE OF THE MEETING: Please take notice that adequate notice of this meeting has been provided in the following manner:
1. That written notice was sent from the Office of the Secretary of the Board at 2:30 on January 5, 2024.
2. That said notice was sent via email to Maplewood and South Orange Township Clerks and the Editors of the News Record, Star Ledger, TapintoSOMA, and the Village Green.

SOUTH ORANGE-MAPLEWOOD BOARD OF EDUCATION RESOLUTION AUTHORIZING EXECUTIVE SESSION

WHEREAS, while the “Sen. Byron M. Baer Open Public Meetings Act”(N.J.S.A. 10:4-6 et seq.) requires all meetings of the South Orange Maplewood Board of Education to be held in public, N.J.S.A. 10:4-12(b) sets forth nine (9) types of matters that may lawfully be discussed in “Executive Session,” without the public being permitted to attend, and

WHEREAS, the Board has determined that one (1) issue is permitted by N.J.S.A 10:4 - 12 (b) to be discussed without the public in attendance and shall be discussed during an Executive Session to be held on Thursday, January 25, 2024 at 6:00 PM, and

WHEREAS, the nine (9) exceptions to open the public meetings set forth in N.J.S.A 10:2-4(b) are listed below, and next to each exception is a box which will be marked when the issues to be privately discussed fall within that exception, and after each exception is a space where additional information that will disclose as much information about the discussion as possible without undermining the purpose of the exception shall be written:

X “(1) Any matter which, by express provision of Federal law, State statute or rule of court shall be rendered confidential or excluded from public discussion.” The nature of the matter, described as specifically as possible without undermining the need for confidentiality is attorney/client privilege, HIB reporting, and Litigation Status Report.

□ “(2) Any matter in which the release of information would impair a right to receive funds from the federal government.” The nature of the matter, described as specifically as possible without undermining the need for confidentiality is:

□ "(3) Any material the disclosure of which constitutes an unwarranted invasion of individual privacy such as any records, data, reports, recommendations, or other personal material of any educational, training, social service, medical, health, custodial, child protection, rehabilitation, legal defense, welfare, housing, relocation, insurance and similar program or institution operated by a public body pertaining to any specific individual admitted to or served by such institution or program, including but not limited to information relative to the individual's personal and family circumstances, and any material pertaining to admission, discharge, treatment, progress or condition of any individual, unless the individual concerned (or, in the case of a minor or incompetent, his guardian) shall request in writing that the same be disclosed publicly." The nature of the matters, described as specifically as possible without undermining the need for confidentiality are:

□ "(4) Any collective bargaining agreement, or the terms and conditions of which are proposed for inclusion in any collective bargaining agreement, including the negotiation of terms and conditions with employees or representatives of employees of the public body."

□ "(5) Any matter involving the purchase, lease or acquisition of real property with public funds, the setting of banking rates or investment of public funds where it could adversely affect the public interest if discussion of such matters were disclosed." The nature of the matter, described as specifically as possible without undermining the need for confidentiality is:

□ "(6) Any tactics and techniques utilized in protecting the safety and property of the public, provided that their disclosure could impair such protection. Any investigations of violations or possible violations of the law." The nature of the matter, described as specifically as possible without undermining the need for confidentiality is:

□ "(7) Any pending or anticipated litigation or contract negotiation in which the public body is, or may become a party. Any matters falling within the attorney-client privilege, to the extent that confidentiality is required in order for the attorney to exercise his ethical duties as a lawyer." The parties to and docket numbers of each item of litigation and/or the parties to each contract discussed are and the nature of the discussion, described as specifically as possible without undermining the need for confidentiality are:

X "(8) Any matter involving the employment, appointment, termination of employment, terms and conditions of employment, evaluation of the performance, promotion or disciplining of any specific prospective public officer or employee or current public officer or employee employed or appointed by the public body, unless all individual employees or appointees whose rights could be adversely affected request in writing that such matter or matters be discussed at a public meeting." Subject to the balancing of the public's interest and the employee's privacy rights under South Jersey Publishing Co. v. New Jersey Expressway Authority, 124 N.J. 478 (1991), the employee(s) and nature of the discussion, described as specifically as possible without undermining the need for confidentiality are:

□ "(9) Any deliberation of a public body occurring after a public hearing that may result in the imposition of a specific civil penalty upon the responding party or the suspension or loss of a license or permit belonging to the responding party as a result of an act of omission for which the responding party bears responsibility." The nature of the matter, described as specifically as possible without undermining the need for confidentiality is:

WHEREAS, the length of the Executive Session is estimated to be ninety (90) minutes after which the public meeting of the Board shall (select one) □ reconvene and immediately adjourn or X reconvene and proceed with business where formal action will be taken.

NOW, THEREFORE, BE IT RESOLVED that the South Orange Maplewood Board of Education will go into Executive Session for the above stated reasons only; and

BE IT FURTHER RESOLVED that the Board hereby declares that its discussion of the aforementioned subject(s) will be made public at a time when the public’s interest in disclosure is greater than any privacy or governmental interest being protected from disclosure.

REGULAR MEETING (7:30 PM)

Approval of Board Minutes: Executive Session and Special Meeting Minutes - November 3, 2023; Executive Session and Regular Meeting Minutes - December 21, 2023

STUDENT BOE REPRESENTATIVE UPDATE:

SUPERINTENDENT’S UPDATE:

BUSINESS ADMINISTRATOR’S UPDATE:

BOARD PRESIDENT’S UPDATE:

BOARD PRESIDENT’S STATEMENT

The school board meeting is a business meeting in public and not a meeting with the public. Oftentimes it may appear to members of our audience that the Board of Education takes action with very little comment and in many cases a unanimous vote. Before a matter is placed on the agenda at a public meeting, the Administration has thoroughly reviewed the matter with the Superintendent of Schools/Chief School Administrator (CSA). If the Superintendent of Schools/Chief School Administrator is satisfied that the matter is ready to be presented to the Board of Education, it is then referred to the appropriate Board Committee. The Members of the Board Committee work with Administration and the Superintendent to assure that the members fully understand the matter. After the committee discusses the matter, it is then shared with the other Board members for consideration. Only then is it placed on the agenda for Board discussion and action at a public meeting.

HEARING OF INDIVIDUALS AND DELEGATIONS

Thank you for coming in-person and dialing-in by phone this evening. The South Orange - Maplewood Board of Education certainly respects that you’ve taken the time out of your busy day to address the Board at tonight's meeting. We value public involvement in our school district, and we are eager to hear what you have to say. The board does have time limits by policy, and it will be enforcing those to enable as many people to speak as possible this evening. Each individual will be given three minutes to speak, please do your best to stay within the time afforded to you. The first public comment period is usually limited to one hour and the second public comment period may be limited to thirty minutes. All input shared with the Board of Education is taken very seriously, and will inform future deliberations and work by the Board of Education and its committees.

DISCUSSION

Committee Reports

ACTION

4563	Approve: A) Retirements; B) Resignations; C) Rescind Appointment; D) Rescind Appointment of Leave Replacement Staff; E) Appointment; F) Appointment of Leave Replacement Staff; G) Administrative Leaves; H) Change in Start Date; I) Change in End Date; J) Transfer/Reassignment; K) Leaves of Absence; L) Salary Adjustments; M) Stipend
4564	Approve: A) Appointment of Substitute Teachers for the 23/24 SY; B) Appointment of Long-Term Substitute Teachers for the 23/24 SY Paid at a Daily Rate of $160; C) Appointment of Out-of-District Coaches for the 23/24 SY; D) Appointment of Volunteers for the 23/24 SY; E) Reappointment of Home Instruction for the 23/24 SY Paid at an Hourly Rate of $35
4565	Approve: 23/24 SY Out of District Placements
4566	Approve: A) Financial Reports; B) Board of Education’s Monthly Certification; C) Attendance and Work Related Travel and/or Workshop Expenses; D) Board Member Attendance and Related Travel and/or Workshop Expenses; E) Use of Vendors; F) Accept Donation to Parenting Center; G) Accept Donations to Columbia High School; H) Authorize the Business Administrator to Enter Into Agreement w/ Camp Riverbend; I) Authorize the Business Administrator to Enter Into an Agreement with Ultimate Frisbee; J) Memorandum of Agreement w/ Drew University Master of Arts in Teaching Program; K) Change Order for Renovations and Additions to Clinton and Delia Bolden School Projects; L) Change Orders for Renovations and Additions to Marshall and Montrose School Projects; M) Submission of Amendment to FY 2022 Federal ARP-HYC II Funds; N) Resolution of the Board of Education of South Orange and Maplewood, in the County of Essex, New Jersey Determining to Undertake Certain Capital Projects and the Necessity to Raise Money for Such Capital Projects in Accordance with N.J.S.A. 18A:22-27; O) Authorize Reimbursement
4567	Approve: New/Revised Curriculum
4568	Approve: Affirmation of Harassment, Intimidation, and Bullying (HIB) Investigations for the Month of December 2023
4569	Approve: School Calendar for the 2024-2025 School Year
4570	Approve: Revised BOE Committees for the 2024 Calendar Year
4571	Approve: Sidebar Agreement with SOMEA for the 23/24 SY
4572	Hand Carry - Affirm HIB Appeal No. A) #253734_CES_10242023; B) #250885_MMS_09132023

HEARING OF INDIVIDUALS AND DELEGATIONS

Join By Computer / Smartphone

Choose one of three options:

● Watch on SomaTV: Click Here (https://somatv.viebit.com/index.php?folder=ALL)

● Watch on SOMSD's Youtube Live Stream: Click Here (https://www.youtube.com/c/SouthOrangeMaplewoodSchoolDistrict)

● Watch on SOMSD's Webex Platform: Click Here For More Information (https://www.somsd.k12.nj.us/board-of-education/board-meetings/)

Hearings of Individuals and Delegations / Public Speaks - Audio Comment

Connect To BOE Meetings Using Cisco Webex

In addition to live streaming the meeting using the Youtube or SomaTV links above, community members can view/participate in district BOE meetings by using Webex. Please use the information below to connect via Webex.

Step 1 - Install Webex on your device.

● Install Webex for Windows and Apple computers (Webex Meetings).

● Install Webex for Apple iOS devices.

● Install Webex for Android devices.

Step 2 - Submit a Request To Speak

Submit a request to speak during the public comment section of BOE meeting by completing the following form:

● January 25, 2024 - Public Session Comment Signup For Webex (Click Here)

Step 3 - Connect To The BOE Meeting

Connect to the BOE Meeting using the information below:

Event: Board of Education Meeting - Public Session

Date / Time: January 25, 2024 - 6:00 PM

Webex Link: Click Here

Event Number: 2333 696 1587

Event Password: Orange20Maple (67264320 from phones)

Telephone Number: 408-418-9388

Please check your audio connections are set correctly. Failure to do so will prevent you from being heard during the public speaks portion of the meeting.

Step 4 - Provide your audio comment

During your turn to speak, your microphone will be unmuted. Please speak clearly into the microphone/headset. After your time for public speaks has passed, your microphone will be muted.

NEW BUSINESS -

A meeting of the Board of School Estimate will be held on Tuesday, February 13, 2024 at 5:00 pm at the South Orange Maplewood Board of Education Administration Building, 525 Academy Street, Maplewood, New Jersey; for the purpose of discussing the remaining projects in the District’s Long Range Facility Plan. Action will be taken.

The Board of Education will meet in Public Session on Thursday, February 29, 2024 at 6:30 pm in the District Meeting Room, 525 Academy Street, Maplewood, NJ. Immediately following the opening of Public Session, the board will move to go into a Closed Session in the Superintendent’s Office, 525 Academy Street, Maplewood, NJ, as well as using an online video conference platform to discuss personnel, matters within the attorney-client privilege, legal, negotiations, and other matters that may arise and require discussion, to be announced at a later date. Immediately following the Closed Session, the Board of Education will meet in Public Session (estimated to be 7:30 pm) in the District Meeting Room, 525 Academy Street, Maplewood, NJ in person, utilizing an online video conference platform which will include Hearing of Individuals. The community can view the meeting by following the steps which will be listed on the agenda. If there are members of the community who would like to attend the meeting in person, please note that masks and social distancing are optional in accordance with the guidance received from the local DOH and the CDC. Action will be taken.

Public Attachments: