December 14, 2020 - Regular Session

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Monday, December 14, 2020 - 7:30pm


School District of South Orange Maplewood, 525 Academy Street, Maplewood, NJ 07040


Monday, December 14, 2020   


Using online video conference platform

(The instructions are placed at the end of the agenda) 



Call to Order – Announcement of Notice 

Pledge of Allegiance 

Special Board Recognition and Appreciation for Board Member Service

  • Ms. Elizabeth Baker
  • Ms. Robin Baker​
  • Mr. Anthony Mazzocchi 

Roll Call  

Board Recognition

Approval of Board Minutes: Executive Session and Regular Session - November 16, 2020 & Special Regular & Executive Session - November 30, 2020



The school board meeting is a business meeting in public and not a meeting with the public. Oftentimes it may appear to members of our audience that the Board of Education takes action with very little comment and in many cases a unanimous vote. Before a matter is placed on the agenda at a public meeting, the Administration has thoroughly reviewed the matter with the Superintendent of Schools/Chief School Administrator (CSA). If the Superintendent of Schools/Chief School Administrator is satisfied that the matter is ready to be presented to the Board of Education, it is then referred to the appropriate Board Committee.  The Members of the Board Committee work with Administration and the Superintendent to assure that the members fully understand the matter. After the committee discusses the matter, it is presented to the full Board for discussion before any action is taken. Only then, is it placed on the agenda for action at a public meeting. 



  • Reopening Update
  • NJQSAC Update






Please note that Public Speaks is not a time for dialogue with the Board of Education – It is an opportunity for you to share a comment with the Board of Education. In addition, by law, administrators and Board of Education members are not permitted to publicly discuss personnel matters, student discipline, or other issues requiring confidentiality.  While we may not respond to comments, all input shared with the Board of Education is taken very seriously, and will inform future deliberations and work by the Board of Education and its committees.  



  • Committee Reports  



Approve:  A) Memorial; B) Retirements; C) Resignation; D) Appointments; E) Leave Replacement Appointments; F) Change in Start Date; G) Change in End Date; H) Leaves of Absence; I) Salary Adjustments; J) Stipends; K) Staff Funded by Title I Funds; L) Staff Funded by Title II-A Funds


Approve:  A) Appointments of Out Of District  Coaches for the 2020-2021 SY


Approve:  A) 2020 Extended School Year Out Of District Placements; B) 2020-2021 SY Out Of District Placements


Approve:  A) Financial Reports; B) Board of Education Monthly Certification; C) Approve Attendance and Work Related Travel and/or Workshop Expenses; D) Approve Related Service Providers for the 2019-2020 SY;  E) Approve Use of Vendors;  F) Accept Donation to Parenting Center; G) Accept State Non-Public Auxiliary and Handicapped Services (Chapters 192 &193) Entitlement for 2020-2021; H) Accept State Nonpublic Security Aid for 2020-2021; I) Approve Agreement with ATLAS for the 2020-2021 SY; J) Approve Submission of Amendment to FY2021 Elementary and Secondary Act (ESEA) Funds; K) Approve Contract for Building Community Integration Project; L) Approve Contract with Michael Alves; M) PEEA Program - Projected Enrollment 2021-2022; N) Renew Agreement with Verizon for GPS Fleet Management System; O) Approve Agree with the New Jersey Fencing Alliance; P) Amend Contract with Epic Management, Inc. for Construction Management Services; Q) Approve Tuition for Regular Education Students Attending Essex  Regional Education Services Commission’s Essex High School Alternative Education Program for 2020-2021 SY


Approve:  Curriculum and Instruction


Approve:  Nursing Plan for 2020-21 School Year


Adopt Board Policies


  • Policy 0165 Voting
  • Policy 0166 Closed Session
  • Policy 0171 Duties of President and Vice Presidents
  • Policy 0172 Duties of Treasurer of School Monies
  • Policy 0174 Legal Services
  • Policy 0175 Contracts with Independent Consultants
  • Policy 0176 Collective Bargaining and Contract Approval/Ratification


Policies for First Reading:


  • Policy 1613 Disclosure and Review of Applicant's Employment History
  • Policy 1642 Earned Sick Leave


Affirmation of Harassment, Intimidation And Bullying (HIB) Investigations for the Month of November 2020


Approve: A) Confidential Special Education Settlement Agreement - Student ID #6242527252 ; B) Confidential Special Education Settlement Agreement - Student ID #6369280827


Approve the 2021-2022 School Calendar


Approve Submission of NJ QSAC for the 2019-20 School Year






PUBLIC SESSION, December 14, 2020  INFO


Join By Computer / Smartphone

Choose one of three options:

Join By Phone

Telephone Number: 408-418-9388

Meeting ID: 179 180 0013

Meeting PW: 67264320


Watch on Public Access Television

  • Channel 35 in Maplewood
  • Channel 19 in South Orange
  • Verizon FiOS Channel 22 in both Maplewood and South Orange.

Hearings of Individuals and Delegations / Public Speaks

Community members can submit comments and questions to the Board of Education during the Public Speaks portion of the meeting. To submit a question or concern to the Board of Education, please visit our online Hearing of Individuals and Delegations / Public Speaks web page (

In addition to written comments, community members can sign up to provide audio comments to the Board of Education. Audio comments can be provided by connecting to the district's Webex platform during a scheduled Board of Education meeting.

Step 1 - Install Webex on your device.

Step 2 - Submit a Request To Speak 

Submit a request to speak during the public comment section of BOE meeting by completing the following form:

December 14 2020 - BOE Meeting Public Participation Signup (Audio Comment).


Step 3 - Connect To The BOE Meeting

Connect to the BOE Meeting. Please check your audio connections are set correctly ( Failure to do so will prevent you from being heard during the public speaks portion of the meeting

Step 4 - Provide your audio comment

During your turn to speak, your microphone will be unmuted. Please speak clearly into the microphone/headset. After your time for public speaks has passed, your microphone will be muted. 



The Board of Education will hold its annual Reorganization Meeting on  Wednesday, January 6, 2021  at 6:30 pm via online video conference platform.  Action will be taken.  The Board will adjourn to a private session via online video conference platform to discuss personnel and legal issues, negotiations and other matters to be announced at a later date.  Immediately following the Closed Session, the Board of Education will meet in Public Session at 7:30 pm using the online video conference platform.  The community can view the meeting by following the steps which will be listed on the agenda.  Action will be taken. 


Groups audience: