Regular Session - August 25, 2022
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Submitted by Adaliana_Cuadrado on Mon, 08/15/2022 - 11:22am
Dates:
Thursday, August 25, 2022 - 7:30pm
BOARD OF EDUCATION
School District of South Orange Maplewood, 525 Academy Street, Maplewood, NJ 07040
REGULAR PUBLIC BOARD MEETING
Thursday, August 25, 2022
In-Person and Using online video conference platform
(The instructions are placed at the end of the agenda)
- ROLL CALL OF THE MEMBERS
- NOTICE OF THE MEETING: Please take notice that adequate notice of this meeting has been provided in the following manner:
- That written notice was sent from the Office of the Secretary of the Board at 7:30 p.m. on June 27, 2022.
- That said notice was sent via email to Maplewood and South Orange Township Clerks and the Editors of the News Record, Star Ledger, and the Village Green.
- SOUTH ORANGE-MAPLEWOOD BOARD OF EDUCATION RESOLUTION AUTHORIZING EXECUTIVE SESSION
WHEREAS, while the “Sen. Byron M. Baer Open Public Meetings Act”(N.J.S.A. 10:4-6 et seq.) requires all meetings of the South Orange Maplewood Board of Education to be held in public, N.J.S.A. 10:4-12(b) sets forth nine (9) types of matters that may lawfully be discussed in “Executive Session,” without the public being permitted to attend, and
WHEREAS, the Board has determined that some issues is permitted by N.J.S.A 10:4 - 12 (b) to be discussed without the public in attendance and shall be discussed during an Executive Session to be held on Thursday, August 25, 2022 at 6:30 PM, and
WHEREAS, the nine (9) exceptions to open the public meetings set forth in N.J.S.A 10:2-4(b) are listed below, and next to each exception is a box which will be marked when the issues to be privately discussed fall within that exception, and after each exception is a space where additional information that will disclose as much information about the discussion as possible without undermining the purpose of the exception shall be written:
X “(1) Any matter which, by express provision of Federal law, State statute or rule of court shall be rendered confidential or excluded from public discussion.” The nature of the matter, described as specifically as possible without undermining the need for confidentiality is attorney/client privilege, HIB reporting.
□ “(2) Any matter in which the release of information would impair a right to receive funds from the federal government.” The nature of the matter, described as specifically as possible without undermining the need for confidentiality is:
□ "(3) Any material the disclosure of which constitutes an unwarranted invasion of individual privacy such as any records, data, reports, recommendations, or other personal material of any educational, training, social service, medical, health, custodial, child protection, rehabilitation, legal defense, welfare, housing, relocation, insurance and similar program or institution operated by a public body pertaining to any specific individual admitted to or served by such institution or program, including but not limited to information relative to the individual's personal and family circumstances, and any material pertaining to admission, discharge, treatment, progress or condition of any individual, unless the individual concerned (or, in the case of a minor or incompetent, his guardian) shall request in writing that the same be disclosed publicly." The nature of the matters, described as specifically as possible without undermining the need for confidentiality are:
X "(4) Any collective bargaining agreement, or the terms and conditions of which are proposed for inclusion in any collective bargaining agreement, including the negotiation of terms and conditions with employees or representatives of employees of the public body.”
□ "(5) Any matter involving the purchase, lease or acquisition of real property with public funds, the setting of banking rates or investment of public funds where it could adversely affect the public interest if discussion of such matters were disclosed." The nature of the matter, described as specifically as possible without undermining the need for confidentiality is:
X "(6) Any tactics and techniques utilized in protecting the safety and property of the public, provided that their disclosure could impair such protection. Any investigations of violations or possible violations of the law." The nature of the matter, described as specifically as possible without undermining the need for confidentiality is: Safety and Security Update.
X "(7) Any pending or anticipated litigation or contract negotiation in which the public body is, or may become a party. Any matters falling within the attorney-client privilege, to the extent that confidentiality is required in order for the attorney to exercise his ethical duties as a lawyer." The parties to and docket numbers of each item of litigation and/or the parties to each contract discussed are and the nature of the discussion, described as specifically as possible without undermining the need for confidentiality are: SOMEA Litigation
X "(8) Any matter involving the employment, appointment, termination of employment, terms and conditions of employment, evaluation of the performance, promotion or disciplining of any specific prospective public officer or employee or current public officer or employee employed or appointed by the public body, unless all individual employees or appointees whose rights could be adversely affected request in writing that such matter or matters be discussed at a public meeting." described: Employee Numbers ____.
□ "(9) Any deliberation of a public body occurring after a public hearing that may result in the imposition of a specific civil penalty upon the responding party or the suspension or loss of a license or permit belonging to the responding party as a result of an act of omission for which the responding party bears responsibility." The nature of the matter, described as specifically as possible without undermining the need for confidentiality is:
WHEREAS, the length of the Executive Session is estimated to be sixty (60) minutes after which the public meeting of the Board shall reconvene and proceed with business where formal action will be taken.
NOW, THEREFORE, BE IT RESOLVED that the South Orange Maplewood Board of Education will go into Executive Session for the above-stated reasons only; and
BE IT FURTHER RESOLVED that the Board hereby declares that its discussion of the aforementioned subject(s) will be made public at a time when the public’s interest is disclosure is greater than any privacy or governmental interest being protected from disclosure.
REGULAR MEETING (7:30 PM)
Pledge of Allegiance
Approval of Board Minutes: Executive Session and Regular Meeting Minutes - July 18, 2022, Executive Session and Special Meeting Minutes - July 21, 2022
SUPERINTENDENT’S UPDATE:
- CHS Data Update (C & I Committee Presentation)
PRESIDENT’S UPDATE:
- District Transportation Update
BOARD PRESIDENT’S STATEMENT
The school board meeting is a business meeting in public and not a meeting with the public. Oftentimes it may appear to members of our audience that the Board of Education takes action with very little comment and in many cases a unanimous vote. Before a matter is placed on the agenda at a public meeting, the Administration has thoroughly reviewed the matter with the Superintendent of Schools/Chief School Administrator (CSA). If the Superintendent of Schools/Chief School Administrator is satisfied that the matter is ready to be presented to the Board of Education, it is then referred to the appropriate Board Committee. The Members of the Board Committee work with Administration and the Superintendent to assure that the members fully understand the matter. After the committee discusses the matter, it is then shared with the other Board members for consideration. Only then is it placed on the agenda for Board discussion and action at a public meeting.
HEARING OF INDIVIDUALS AND DELEGATIONS
Please note that Public Speaks is not a time for dialogue with the Board of Education – It is an opportunity for you to share a comment with the Board of Education. In addition, by law, administrators and Board of Education members are not permitted to publicly discuss personnel matters, student discipline, or other issues requiring confidentiality. While we may not respond to comments, all input shared with the Board of Education is taken very seriously, and will inform future deliberations and work by the Board of Education and its committees.
DISCUSSION
- Committee Reports
ACTION
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4333
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Approve: A) Memorials; B) Retirement; C) Resignations; D) Change in End Date; E) Appointments; F) Appointment of Leave Replacement Staff; G) Transfer/Reassignment; H) Leaves of Absence; I) Salary Adjustments; J) Summer Employment; K) Stipend Appointments; L) SOMEA Perfect Attendance Award 21/22 SY; M) Revised Salaries for the 22/23 SY
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4334
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Approve: A) Appointment of Substitute Teachers(s) for the 2022/23 SY; B) Appointment of Substitute School Nurse(s) for the 2022/23 SY Paid at a Daily Rate of $215; C) Appointment of Summer Substitute Teacher(s) for the 2022/23 SY Paid at the Daily Rate $160; D) Appointment of Summer Substitute Teacher(s) for the 22/23 SY Paid at the Daily Rate of $110; E) Appointment of Substitute Secretaries for the 22/23 SY Paid at the Hourly Rate $13.50; F) Appointment of Out of District Coaches for the 22/23 SY; G) Appointment of Stipend Positions for the 22/23 SY; H) Appointment of Athletic Event Ticket Takers, Supervisors, and Officials for the 22/23 SY; I) Reappointment of Substitute Teachers for the 22/23 SY; J) Reappointment of Substitute School Nurses for the 22/23 SY Paid at the Daily Rate of $215; K) Reappointment of Substitute Teachers for the 22/23 SY Paid at the Daily Rate of $160; L) Reappointment of Substitute Secretary for the 22/23 SY Paid at the Hourly Rate of $13.50; M) Reappointment of Home Instructors for the 22/23 SY Paid at the Hourly Rate of $35
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4335
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Approve: A) 2022 Extended SY Out of District Placements; B) 2022/23 SY Out of District Placements
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4336
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Approve: A) Financial Reports; B) Board of Education’s Monthly Certification; C) Attendance And Work Related Travel And/Or Workshop Expenses; D) Related Service Providers; E) Accept State Nonpublic Auxiliary And Handicapped
Services (Chapters 192 & 193) Entitlement For 2022-2023; F) Rates For Beyond The Bell After School Program For The 2022-2023 School Year; G) Renew Towing Agreement For The 2022-2023 School Year; H) Contract To Provide Education Services For Students Who Are Visually Impaired; I) Tuition Agreement With Essex County Vocational Schools For The 2022-2023 School Year; J) Residency Investigator Fees For The 2022-2023 School Year; K) Membership in SOCCP; L) Change Order for the Removal and Disposal of Asbestos Containing Material in Seth Boyden and Tuscan Elementary Schools; M) Change Order For Removal And Disposal Of Asbestos Containing Materials In South Mountain Elementary; N) Change Order For Removal And Disposal Of Asbestos Containing Materials In South Mountain Elementary School; O) Change Order For Renovations And
Additions To South Mountain and South Mountain Annex School Projects; P) Change Order for Renovations and Additions to South Mountain and South Mountain Annex School Projects; Q) Change Order for Renovations and Additions to Clinton and Delia Bolden (fma Jefferson) Elementary School Projects; R) Change Order For Renovations And Additions To Clinton And Delia Bolden (fma Jefferson) Elementary School Projects; S) Resolution Opposing the Proposed Increases to the School Employees Health Benefits Program; T) Memorandum of Understanding with Wested and Newsela
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4337
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Affirmation of Harassment, Intimidation and Bullying (HIB) Investigations for the Month of July 2022
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4338
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Abolish and Adopt Board Policies
Second Reading & Adoption
First Reading
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4339
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Approve: A) Confidential Special Education Settlement Agreement – Student ID # 3699345206; B) Confidential Special Education Settlement Agreement – Student ID # 3069682624
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4340
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Approve: District Goals for the 2022/23 SY
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4341
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Approve: Board Goals for the 2022/23 SY
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HEARING OF INDIVIDUALS AND DELEGATIONS
Join By Computer / Smartphone
Choose one of three options:
● Watch on SomaTV: Click Here (https://somatv.viebit.com/index.php?folder=ALL)
● Watch on SOMSD's Youtube Live Stream: Click Here (https://www.youtube.com/c/SouthOrangeMaplewoodSchoolDistrict)
● Watch on SOMSD's Webex Platform: Click Here For More Information (https://www.somsd.k12.nj.us/board-of-education/board-meetings/)
Hearings of Individuals and Delegations / Public Speaks - Audio Comment
In addition to written comments, community members can sign up to provide audio comments to the Board of Education. Audio comments can be provided by connecting to the district's Webex platform during a scheduled Board of Education meeting.
Step 1 - Install Webex on your device.
Step 2 - Submit a Request To Speak
Submit a request to speak during the public comment section of BOE meeting by completing the following form:
Step 3 - Connect To The BOE Meeting
Connect to the BOE Meeting using the information below:
Event: Board of Education Meeting - Public Session
Date / Time: August 25, 2022 - 7:30 PM
Webex Link: Click Here
Event Number: 2349 336 9827
Event Password: Orange20Maple (67264320 from phones)
Telephone Number: 408-418-9388
Please check your audio connections are set correctly. Failure to do so will prevent you from being heard during the public speaks portion of the meeting.
Step 4 - Provide your audio comment
During your turn to speak, your microphone will be unmuted. Please speak clearly into the microphone/headset. After your time for public speaks has passed, your microphone will be muted.
NEW BUSINESS -
- Format of Public Comment
FUTURE MEETINGS-
The Board of Education will meet in Public Session on Thursday, September 29, 2022 at 6:30 pm in the District Meeting Room, 525 Academy Street, Maplewood, NJ. Immediately following the opening of Public Session, the board will move to go into a Closed Session in the Superintendent’s Office, 525 Academy Street, Maplewood, NJ, as well as using an online video conference platform to discuss personnel, matters within the attorney-client privilege, legal, negotiations, and other matters that may arise and require discussion, to be announced at a later date. Immediately following the Closed Session, the Board of Education will meet in Public Session (estimated to be 7:30 pm) in the District Meeting Room, 525 Academy Street, Maplewood, NJ in person and utilizing an online video conference platform which will include Hearing of Individuals. The community can view the meeting by following the steps which will be listed on the agenda. If there are members of the community who would like to attend the meeting in person, please note that masks and social distancing are optional in accordance with the guidance received from the local DOH and the CDC. Action will be taken.
Public Attachments:
Groups audience: