March 30, 2023 - Regular Board Meeting

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Thursday, March 30, 2023 - 6:30pm
School District of South Orange Maplewood
525 Academy Street, Maplewood, NJ 07040
Thursday, March 30, 2023, 6:30 pm
In-Person and Using online video conference platform
(The instructions are placed at the end of the agenda)
  2. NOTICE OF THE MEETING:  Please take notice that adequate notice of this meeting has been provided in the following manner:
    1. That written notice was sent from the Office of the Secretary of the Board at 2:30 p.m. on January 6, 2023.
    2. That said notice was sent via email to Maplewood and South Orange Township Clerks and the Editors of the News Record, Star Ledger, and the Village Green.
  3. Performance by: South Orange Middle School Small String Ensemble
WHEREAS, while the “Sen. Byron M. Baer Open Public Meetings Act”(N.J.S.A. 10:4-6 et seq.) requires all meetings of the South Orange Maplewood Board of Education to be held in public, N.J.S.A. 10:4-12(b) sets forth nine (9) types of matters that may lawfully be discussed in “Executive Session,” without the public being permitted to attend, and
WHEREAS, the Board has determined that one (1) issue is permitted by N.J.S.A 10:4 - 12 (b) to be discussed without the public in attendance and shall be discussed during an Executive Session to be held on Thursday, March 30, 2023 at 6:30 PM, and
WHEREAS, the nine (9) exceptions to open the public meetings set forth in N.J.S.A 10:2-4(b) are listed below, and next to each exception is a box which will be marked when the issues to be privately discussed fall within that exception, and after each exception is a space where additional information that will disclose as much information about the discussion as possible without undermining the purpose of the exception shall be written:
X “(1) Any matter which, by express provision of Federal law, State statute or rule of court shall be rendered confidential or excluded from public discussion.”  The nature of the matter, described as specifically as possible without undermining the need for confidentiality is attorney/client privilege, HIB Appeal & HIB reporting.
□ “(2) Any matter in which the release of information would impair a right to receive funds from the federal government.” The nature of the matter, described as specifically as possible without undermining the need for confidentiality is:
□ "(3) Any material the disclosure of which constitutes an unwarranted invasion of individual privacy such as any records, data, reports, recommendations, or other personal material of any educational, training, social service, medical, health, custodial, child protection, rehabilitation, legal defense, welfare, housing, relocation, insurance and similar program or institution operated by a public body pertaining to any specific individual admitted to or served by such institution or program, including but not limited to information relative to the individual's personal and family circumstances, and any material pertaining to admission, discharge, treatment, progress or condition of any individual, unless the individual concerned (or, in the case of a minor or incompetent, his guardian) shall request in writing that the same be disclosed publicly." The nature of the matters, described as specifically as possible without undermining the need for confidentiality are:
□ "(4) Any collective bargaining agreement, or the terms and conditions of which are proposed for inclusion in any collective bargaining agreement, including the negotiation of terms and conditions with employees or representatives of employees of the public body."
□ "(5) Any matter involving the purchase, lease or acquisition of real property with public funds, the setting of banking rates or investment of public funds where it could adversely affect the public interest if discussion of such matters were disclosed." The nature of the matter, described as specifically as possible without undermining the need for confidentiality is:
□ "(6) Any tactics and techniques utilized in protecting the safety and property of the public, provided that their disclosure could impair such protection. Any investigations of violations or possible violations of the law." The nature of the matter, described as specifically as possible without undermining the need for confidentiality is:
□  "(7) Any pending or anticipated litigation or contract negotiation in which the public body is, or may become a party. Any matters falling within the attorney-client privilege, to the extent that confidentiality is required in order for the attorney to exercise his ethical duties as a lawyer." The parties to and docket numbers of each item of litigation and/or the parties to each contract discussed are and the nature of the discussion, described as specifically as possible without undermining the need for confidentiality are:
X  "(8) Any matter involving the employment, appointment, termination of employment, terms and conditions of employment, evaluation of the performance, promotion or disciplining of any specific prospective public officer or employee or current public officer or employee employed or appointed by the public body, unless all individual employees or appointees whose rights could be adversely affected request in writing that such matter or matters be discussed at a public meeting." Subject to the balancing of the public's interest and the employee's privacy rights under South Jersey Publishing Co. v. New Jersey Expressway Authority, 124 N.J. 478 (1991), the employee(s) and nature of the discussion, described as specifically as possible without undermining the need for confidentiality are: Employee Number(s) #4912.
□  "(9) Any deliberation of a public body occurring after a public hearing that may result in the imposition of a specific civil penalty upon the responding party or the suspension or loss of a license or permit belonging to the responding party as a result of an act of omission for which the responding party bears responsibility." The nature of the matter, described as specifically as possible without undermining the need for confidentiality is:
WHEREAS, the length of the Executive Session is estimated to be sixty (60) minutes after which the public meeting of the Board shall (select one) □ reconvene and immediately adjourn or X reconvene and proceed with business where formal action will be taken.
NOW, THEREFORE, BE IT RESOLVED that the South Orange Maplewood Board of Education will go into Executive Session for the above stated reasons only; and
BE IT FURTHER RESOLVED that the Board hereby declares that its discussion of the aforementioned subject(s) will be made public at a time when the public’s interest in disclosure is greater than any privacy or governmental interest being protected from disclosure.
Pledge of Allegiance
Board Recognitions
Approval of Board Minutes:  Executive Session and Regular Meeting Minutes - February 23, 2023
The school board meeting is a business meeting in public and not a meeting with the public.  Oftentimes it may appear to members of our audience that the Board of Education takes action with very little comment and in many cases a unanimous vote.  Before a matter is placed on the agenda at a public meeting, the Administration has thoroughly reviewed the matter with the Superintendent of Schools/Chief School Administrator (CSA).  If the Superintendent of Schools/Chief School Administrator is satisfied that the matter is ready to be presented to the Board of Education, it is then referred to the appropriate Board Committee.  The Members of the Board Committee work with Administration and the Superintendent to assure that the members fully understand the matter.  After the committee discusses the matter, it is then shared with the other Board members for consideration.  Only then is it placed on the agenda for Board discussion and action at a public meeting.
Thank you for coming in-person and dialing-in by phone this evening. The South Orange - Maplewood Board of Education certainly respects that you’ve taken the time out of your busy day to address the Board at tonight's meeting. We value public involvement in our school district, and we are eager to hear what you have to say. The board does have time limits by policy, and it will be enforcing those to enable as many people to speak as possible this evening. Each individual will be given three minutes to speak, please do your best to stay within the time afforded to you. The first public comment period is usually limited to one hour and the second public comment period may be limited to thirty minutes. All input shared with the Board of Education is taken very seriously, and will inform future deliberations and work by the Board of Education and its committees.
Approve:  A) Retirements; B) Resignations; C) Rescind Resignation; D) Appointment; E) Appointment of Leave Replacement Staff; F) Appointment of the 23/24 SY; G) Suspension; H) Change in End Date; I) Leaves of Absence; J) Stipend; K) Salary Adjustments; L) Job Description; M) Beyond the Bell
Approve:  A) Appointment of Substitute Teacher(s) for the 22/23 SY; B) Appointment of Long-Term Substitute Teachers for the 22/23 SY Paid at a Daily Rate of $160; C) Appointment of Substitute Secretary for the 22/23 SY Paid at an Hourly Rate of $14.13 per Hour; D) Appointment of Out of District Coaches for the 22/23 SY; E) Rescind Appointment of Out of District Coaches for the 22/23 SY
Approve: A) 2022 Extended School Out-of-District Placements; B) 2022/23 Out-of-District Placements
Approve:  A) Financial Reports; B) Board of Education’s Monthly Certification; C) Attendance and Work Related Travel and/or Workshop Expenses; D) Related Service Providers; E)  Accept Comprehensive Annual Financial Report and Auditor’s Management Report; F) Legal Fees for Board Member; G) Accept Resignation of Board Attorney; H) Student Teaching Affiliation Agreement with Grand Canyon University; I) Student Teaching Affiliation Agreement with Caldwell University; J) Award Contract for Removal and Disposal of Asbestos Containing Materials at Marshall Elementary School; K) Award Contract for Removal and Disposal of Asbestos Containing Materials at Montrose Early Childhood Center; L) Agreement For Coordinated Transportation Services With The Monmouth-Ocean Educational Services Commission for the 22-23 School Year; M) Renew Contract for Therapeutic Mental Health Wrap Around Program; N) Accept Donation to Tuscan Elementary School Library; O) Accept Apple Grant Award From Teach for America; P) Submission of Amendment to FY2023 I.D.E.A. Entitlement Funds Application; Q) Apply and Accept Climate Awareness Education Grant Funds
Approve:  New/Revised Curriculum
Approve:  Field Trips
Approve:  Affirmation of Harassment, Intimidation, and Bullying (HIB) Investigations for the Month of February 2023
Approve:  Special Education Settlement Agreement - A) Student ID# 1087707591; B) Student ID# 5739928223
Adopt Board Policies:
Second Reading & Adoption
A. 0152 Board Officers
B. 0161 Call, Adjournment, and Cancellation
C. 0162 Notice of Board Meeting
D. 2423 Bilingual and ESL Education
E. 3321 Acceptable Use of Computer Network(s), Computers, and Resources by Teaching Staff Members
F. 5200 Attendance
G. 5440 Honoring Student Achievement
H. 5516 Use of Electronic Communication and Recording Devices (ECRD)
I. 5701 Plagiarism
J. 5710 Student Grievance
K. 8140 Student Enrollments
First Reading
1. 155.1 Board Member Participation at Board Meeting Using Electronic Device
2. 5512 Harassment, Intimidation, and Bullying (M)
Approve:  Confidential Settlement Agreement
Approve:  Amended School Calendar for the 2023-2024 School Year
4439 Approve:  Non-Resident Student(s) 
4440 HAND CARRY - Approve:  Residency Hearing Appeal A) Student ID # 7810217172; B) Student ID # 9483742072
4441 HAND CARRY - Affirm:  HIB Appeal #237471_SME_11022022
4442 HAND CARRY - Appoint Board Member to Fill Vacancy
Join By Computer / Smartphone
Choose one of three options:
Hearings of Individuals and Delegations / Public Speaks - Audio Comment

Connect To BOE Meetings Using Cisco Webex

In addition to live streaming the meeting using the Youtube or SomaTV links above, community members can view/participate in district BOE meetings by using Webex. Please use the information below to connect via Webex.
Step 1 - Install Webex on your device.
Step 2 - Submit a Request To Speak
Submit a request to speak during the public comment section of BOE meeting by completing the following form:
Step 3 - Connect To The BOE Meeting
Connect to the BOE Meeting using the information below:
Event: Board of Education Meeting - Public Session
Date / Time: March 30, 2023 at 7:30 PM
Webex Link: Click Here
Event Number: 2346 231 2888
Event Password: Orange20Maple (67264320 from phones)
Telephone Number: 408-418-9388
Please check your audio connections are set correctly. Failure to do so will prevent you from being heard during the public speaks portion of the meeting.
Step 4 - Provide your audio comment
During your turn to speak, your microphone will be unmuted. Please speak clearly into the microphone/headset. After your time for public speaks has passed, your microphone will be muted.
The Board of Education will meet in Public Session on Thursday, April 27, 2023 at 6:30 pm in the District Meeting Room, 525 Academy Street, Maplewood, NJ.  Immediately following the opening of Public Session, the board will move to go into a Closed Session in the Superintendent’s Office, 525 Academy Street, Maplewood, NJ, as well as using an online video conference platform to discuss personnel, matters within the attorney-client privilege, legal, negotiations, and other matters that may arise and require discussion, to be announced at a later date.  Immediately following the Closed Session, the Board of Education will meet in Public Session (estimated to be 7:30 pm) in the District Meeting Room, 525 Academy Street, Maplewood, NJ in person, utilizing an online video conference platform which will include Hearing of Individuals.  The community can view the meeting by following the steps which will be listed on the agenda. If there are members of the community who would like to attend the meeting in person, please note that masks and social distancing are optional in accordance with the guidance received from the local DOH and the CDC. Action will be taken.
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