Regular Session - December 15, 2022

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Thursday, December 15, 2022 - 6:30pm
School District of South Orange Maplewood
525 Academy Street, Maplewood, NJ 07040
Thursday, December 15, 2022
In-Person and Using online video conference platform
(The instructions are placed at the end of the agenda)
  2. NOTICE OF THE MEETING:  Please take notice that adequate notice of this meeting has been provided in the following manner:
    1. That written notice was sent from the Office of the Secretary of the Board at 7:30 p.m. on June 27, 2022.
    2. That said notice was sent via email to Maplewood and South Orange Township Clerks and the Editors of the News Record, Star Ledger, and the Village Green.
WHEREAS, while the “Sen. Byron M. Baer Open Public Meetings Act”(N.J.S.A. 10:4-6 et seq.) requires all meetings of the South Orange Maplewood Board of Education to be held in public, N.J.S.A. 10:4-12(b) sets forth nine (9) types of matters that may lawfully be discussed in “Executive Session,” without the public being permitted to attend, and
WHEREAS, the Board has determined that one (1) issue is permitted by N.J.S.A 10:4 - 12 (b) to be discussed without the public in attendance and shall be discussed during an Executive Session to be held on Thursday, December 15, 2022 at 6:30 PM, and
WHEREAS, the nine (9) exceptions to open the public meetings set forth in N.J.S.A 10:2-4(b) are listed below, and next to each exception is a box which will be marked when the issues to be privately discussed fall within that exception, and after each exception is a space where additional information that will disclose as much information about the discussion as possible without undermining the purpose of the exception shall be written:
X “(1) Any matter which, by express provision of Federal law, State statute or rule of court shall be rendered confidential or excluded from public discussion.”  The nature of the matter, described as specifically as possible without undermining the need for confidentiality is attorney/client privilege, HIB reporting.
□ “(2) Any matter in which the release of information would impair a right to receive funds from the federal government.” The nature of the matter, described as specifically as possible without undermining the need for confidentiality is:
□ "(3) Any material the disclosure of which constitutes an unwarranted invasion of individual privacy such as any records, data, reports, recommendations, or other personal material of any educational, training, social service, medical, health, custodial, child protection, rehabilitation, legal defense, welfare, housing, relocation, insurance and similar program or institution operated by a public body pertaining to any specific individual admitted to or served by such institution or program, including but not limited to information relative to the individual's personal and family circumstances, and any material pertaining to admission, discharge, treatment, progress or condition of any individual, unless the individual concerned (or, in the case of a minor or incompetent, his guardian) shall request in writing that the same be disclosed publicly." The nature of the matters, described as specifically as possible without undermining the need for confidentiality are:
□ "(4) Any collective bargaining agreement, or the terms and conditions of which are proposed for inclusion in any collective bargaining agreement, including the negotiation of terms and conditions with employees or representatives of employees of the public body."
□ "(5) Any matter involving the purchase, lease or acquisition of real property with public funds, the setting of banking rates or investment of public funds where it could adversely affect the public interest if discussion of such matters were disclosed." The nature of the matter, described as specifically as possible without undermining the need for confidentiality is:
X"(6) Any tactics and techniques utilized in protecting the safety and property of the public, provided that their disclosure could impair such protection. Any investigations of violations or possible violations of the law." The nature of the matter, described as specifically as possible without undermining the need for confidentiality is:
X "(7) Any pending or anticipated litigation or contract negotiation in which the public body is, or may become a party. Any matters falling within the attorney-client privilege, to the extent that confidentiality is required in order for the attorney to exercise his ethical duties as a lawyer." The parties to and docket numbers of each item of litigation and/or the parties to each contract discussed are and the nature of the discussion, described as specifically as possible without undermining the need for confidentiality are:
X "(8) Any matter involving the employment, appointment, termination of employment, terms and conditions of employment, evaluation of the performance, promotion or disciplining of any specific prospective public officer or employee or current public officer or employee employed or appointed by the public body, unless all individual employees or appointees whose rights could be adversely affected request in writing that such matter or matters be discussed at a public meeting." Subject to the balancing of the public's interest and the employee's privacy rights under South Jersey Publishing Co. v. New Jersey Expressway Authority, 124 N.J. 478 (1991), the employee(s) and nature of the discussion, described as specifically as possible without undermining the need for confidentiality are: Employee Numbers ____.
X "(9) Any deliberation of a public body occurring after a public hearing that may result in the imposition of a specific civil penalty upon the responding party or the suspension or loss of a license or permit belonging to the responding party as a result of an act of omission for which the responding party bears responsibility." The nature of the matter, described as specifically as possible without undermining the need for confidentiality is:
WHEREAS, the length of the Executive Session is estimated to be sixty (60) minutes after which the public meeting of the Board shall (select one) □ reconvene and immediately adjourn or X reconvene and proceed with business where formal action will be taken.
NOW, THEREFORE, BE IT RESOLVED that the South Orange Maplewood Board of Education will go into Executive Session for the above stated reasons only; and
BE IT FURTHER RESOLVED that the Board hereby declares that its discussion of the aforementioned subject(s) will be made public at a time when the public’s interest is disclosure is greater than any privacy or governmental interest being protected from disclosure.
Pledge of Allegiance
Performance by:  Columbia High School Choir
Special Board Recognition and Appreciation for Board Member Service
  • Thair Joshua
  • Erin Siders
  • Johanna Wright
Approval of Board Minutes:  Executive Session and Regular Meeting Minutes - November 17, 2022
  • Access and Equity Presentation - Intentional Integration and Student Enrollment in Higher Level Classes
The school board meeting is a business meeting in public and not a meeting with the public.  Oftentimes it may appear to members of our audience that the Board of Education takes action with very little comment and in many cases a unanimous vote.  Before a matter is placed on the agenda at a public meeting, the Administration has thoroughly reviewed the matter with the Superintendent of Schools/Chief School Administrator (CSA).  If the Superintendent of Schools/Chief School Administrator is satisfied that the matter is ready to be presented to the Board of Education, it is then referred to the appropriate Board Committee.  The Members of the Board Committee work with Administration and the Superintendent to assure that the members fully understand the matter.  After the committee discusses the matter, it is then shared with the other Board members for consideration.  Only then is it placed on the agenda for Board discussion and action at a public meeting.
Please note that Public Speaks is not a time for dialogue with the Board of Education – It is an opportunity for you to share a comment with the Board of Education. In addition, by law, administrators and Board of Education members are not permitted to publicly discuss personnel matters, student discipline, or other issues requiring confidentiality.  While we may not respond to comments, all input shared with the Board of Education is taken very seriously, and will inform future deliberations and work by the Board of Education and its committees.  
  • Committee Reports
Approve:  A) Memorial; B) Resignations; C) Appointments; D) Rescind Appointments; E) Appointment of Leave Replacement Staff; F) Change in Start Date; G) Change in End Date; H) Transfer/Reassignment; I) Leaves of Absence; J) Salary Adjustments; K) Stipends
Approve:  A) Appointment of Athletic Event Ticket Takers, Supervisors, and Officials for the 22/23 SY; B) Appointment of Stipend Position for the 22/23 SY; C) Appointment of Home Instructors for the 22/23 SY, Paid at an Hourly Rate of $35.00
Approve:  A) 2022 Extended SY Out of District Placements; B) 22/23SY Out of District Placements
Approve:  A) Financial Reports; B) Board of Education’s Monthly Certification; C) Attendance and Work Related Travel and/or Workshop Expenses; D) Related Service Providers; E) Accept Donation to Parenting Center; F) Authorize the Business Administrator to Enter into an Agreement with Community First Soccer; G) Authorize the Business Administrator to Enter into an Agreement with South Orange Symphony Orchestra; H) PEEA Program - Projected Enrollment 23/23 SY; I) Change Order for Renovations and Additions to South Mountain and South Mountain Annex School Projects; J) Change Order for Renovations and Additions to Seth Boyden and Tuscan Elementary School Projects; K) Approve Carry Over Unexpended FY 2022 Federal Individuals with Disabilities Education Improvement Act, Part B-Basic and Preschool Funds; L) Authorize Participation in Aces Cooperative Pricing System to Purchase Electric Services Through the Alliance for Competitive Energy Services (“ACES”) Bid; M) Authorize Participation in Aces Cooperative Pricing System to Purchase Natural Gas Services Through the Alliance for Competitive Energy Services (“ACES”) Bid; N) Agreement with Richard W. Riley College of Education and Human Science’s Program at Walden University; O) Submit and Accept Additional FY2022 Elementary and Secondary Act Carryover (ESEA) Funds; P) Change Order For Renovations and Additions To Clinton and Delia Bolden Elementary School (Fma Jefferson Elementary) Projects
Approve:  New/Revised Curriculum
Approve:  Removal/Transfer of Non-Domiciled Students A)Student ID# 8480725188; B) Student ID# 4671153137; C) Student ID# 7701446018; D) Student ID# 2085977665; E) Student ID # 2407704661; F) Student ID # 3453842168
Approve:  Affirmation of Harassment, Intimidation, and Bullying (HIB) Investigations for the Month of November 2022
Adopt Board Policies
Second Reading & Adoption:
A. 2260.1 Cultural Competency
B. 5450 Athletic Award
C. 5530 Substance Abuse
D. 6470.01 Electronic Funds Transfer and Claimant Certification
First Reading:
1. 5331 Management of Life-Threatening Food Allergies
2. 5514 Student Use of Vehicles
3. 5519 Dating Violence at School
4. 5722 Student Journalism-
5. 8454 Management of Pediculosis
Approve:   Special Education Settlement Agreements A) Student ID# 4732110658; B) Student ID# 8527214418
Approve:  22/23 SY Nursing Services Plan
Approve:  Field Trip Destinations
Approve:  Teacher-Student International Exchange Program
Join By Computer / Smartphone
Choose one of three options:
Hearings of Individuals and Delegations / Public Speaks - Audio Comment

Connect To BOE Meetings Using Cisco Webex

In addition to live streaming the meeting using the Youtube or SomaTV links above, community members can view/participate in district BOE meetings by using Webex. Please use the information below to connect via Webex.
Step 1 - Install Webex on your device.
Step 2 - Submit a Request To Speak
Submit a request to speak during the public comment section of BOE meeting by completing the following form:
Step 3 - Connect To The BOE Meeting
Connect to the BOE Meeting using the information below:
Event: Board of Education Meeting - Public Session
Date / Time:  December 15, 2022 - 6:30 PM
Webex Link: Click Here
Event Number: 2332 565 3468
Event Password:  Orange20Maple (67264320 from phones)
Telephone Number: 408-418-9388
Please check your audio connections are set correctly. Failure to do so will prevent you from being heard during the public speaks portion of the meeting.
Step 4 - Provide your audio comment
During your turn to speak, your microphone will be unmuted. Please speak clearly into the microphone/headset. After your time for public speaks has passed, your microphone will be muted.
The Board of Education will meet in Public Session and hold its annual Reorganization Meeting on  Thursday, January 5, 2023  at 7:30 pm in the District Meeting Room, 525 Academy Street, Maplewood, NJ as well as using the online video conference platform.  Action will be taken.  The Board of Education will adjourn to Closed Session in the Superintendent’s Office to discuss personnel and legal issues, negotiations and other matters to be announced at a later date.  Immediately following the closed session the Board of Education will return to Public Session at 8:30 pm. The community can view the meeting by following the steps which will be listed on the agenda. If there are members of the community who would like to attend the meeting in person, please note that masks and social distancing are suggested in accordance with the guidance received from the local DOH and the CDC.
Public Attachments: 
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