August 24, 2023 - Regular Board Meeting

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Thursday, August 24, 2023 - 6:30pm
School District of South Orange Maplewood
525 Academy Street, Maplewood, NJ 07040
Thursday, August 24, 2023, 6:30 pm
In-Person and Using online video conference platform
(The instructions are placed at the end of the agenda)
  3. NOTICE OF THE MEETING:  Please take notice that adequate notice of this meeting has been provided in the following manner:
    1. That written notice was sent from the Office of the Secretary of the Board at 2:30 p.m. on January 6, 2023.
    2. That said notice was sent via email to Maplewood and South Orange Township Clerks and the Editors of the News Record, Star Ledger, and the Village Green.
WHEREAS, while the “Sen. Byron M. Baer Open Public Meetings Act”(N.J.S.A. 10:4-6 et seq.) requires all meetings of the South Orange Maplewood Board of Education to be held in public, N.J.S.A. 10:4-12(b) sets forth nine (9) types of matters that may lawfully be discussed in “Executive Session,” without the public being permitted to attend, and
WHEREAS, the Board has determined that one (1) issue is permitted by N.J.S.A 10:4 - 12 (b) to be discussed without the public in attendance and shall be discussed during an Executive Session to be held on Thursday, August 24, 2023 at 6:30 PM, and
WHEREAS, the nine (9) exceptions to open the public meetings set forth in N.J.S.A 10:2-4(b) are listed below, and next to each exception is a box which will be marked when the issues to be privately discussed fall within that exception, and after each exception is a space where additional information that will disclose as much information about the discussion as possible without undermining the purpose of the exception shall be written:
X “(1) Any matter which, by express provision of Federal law, State statute or rule of court shall be rendered confidential or excluded from public discussion.”  The nature of the matter, described as specifically as possible without undermining the need for confidentiality is attorney/client privilege, HIB reporting, and Litigation Status Report.
□ “(2) Any matter in which the release of information would impair a right to receive funds from the federal government.” The nature of the matter, described as specifically as possible without undermining the need for confidentiality is:
□ "(3) Any material the disclosure of which constitutes an unwarranted invasion of individual privacy such as any records, data, reports, recommendations, or other personal material of any educational, training, social service, medical, health, custodial, child protection, rehabilitation, legal defense, welfare, housing, relocation, insurance and similar program or institution operated by a public body pertaining to any specific individual admitted to or served by such institution or program, including but not limited to information relative to the individual's personal and family circumstances, and any material pertaining to admission, discharge, treatment, progress or condition of any individual, unless the individual concerned (or, in the case of a minor or incompetent, his guardian) shall request in writing that the same be disclosed publicly." The nature of the matters, described as specifically as possible without undermining the need for confidentiality are:
□ "(4) Any collective bargaining agreement, or the terms and conditions of which are proposed for inclusion in any collective bargaining agreement, including the negotiation of terms and conditions with employees or representatives of employees of the public body."
□ "(5) Any matter involving the purchase, lease or acquisition of real property with public funds, the setting of banking rates or investment of public funds where it could adversely affect the public interest if discussion of such matters were disclosed." The nature of the matter, described as specifically as possible without undermining the need for confidentiality is:
□ "(6) Any tactics and techniques utilized in protecting the safety and property of the public, provided that their disclosure could impair such protection. Any investigations of violations or possible violations of the law." The nature of the matter, described as specifically as possible without undermining the need for confidentiality is:
□  "(7) Any pending or anticipated litigation or contract negotiation in which the public body is, or may become a party. Any matters falling within the attorney-client privilege, to the extent that confidentiality is required in order for the attorney to exercise his ethical duties as a lawyer." The parties to and docket numbers of each item of litigation and/or the parties to each contract discussed are and the nature of the discussion, described as specifically as possible without undermining the need for confidentiality are:
□  "(8) Any matter involving the employment, appointment, termination of employment, terms and conditions of employment, evaluation of the performance, promotion or disciplining of any specific prospective public officer or employee or current public officer or employee employed or appointed by the public body, unless all individual employees or appointees whose rights could be adversely affected request in writing that such matter or matters be discussed at a public meeting." Subject to the balancing of the public's interest and the employee's privacy rights under South Jersey Publishing Co. v. New Jersey Expressway Authority, 124 N.J. 478 (1991), the employee(s) and nature of the discussion, described as specifically as possible without undermining the need for confidentiality are:
□  "(9) Any deliberation of a public body occurring after a public hearing that may result in the imposition of a specific civil penalty upon the responding party or the suspension or loss of a license or permit belonging to the responding party as a result of an act of omission for which the responding party bears responsibility." The nature of the matter, described as specifically as possible without undermining the need for confidentiality is:
WHEREAS, the length of the Executive Session is estimated to be sixty (60) minutes after which the public meeting of the Board shall (select one) □ reconvene and immediately adjourn or X reconvene and proceed with business where formal action will be taken.
NOW, THEREFORE, BE IT RESOLVED that the South Orange Maplewood Board of Education will go into Executive Session for the above stated reasons only; and
BE IT FURTHER RESOLVED that the Board hereby declares that its discussion of the aforementioned subject(s) will be made public at a time when the public’s interest in disclosure is greater than any privacy or governmental interest being protected from disclosure.
Oath of Office
  • Gwyneth Brown - Student Representative to the Board
Approval of Board Minutes: Executive Session and Regular Meeting Minutes - July 27, 2023
  • NJGPA Presentation
  • SSDS Presentation
The school board meeting is a business meeting in public and not a meeting with the public.  Oftentimes it may appear to members of our audience that the Board of Education takes action with very little comment and in many cases a unanimous vote.  Before a matter is placed on the agenda at a public meeting, the Administration has thoroughly reviewed the matter with the Superintendent of Schools/Chief School Administrator (CSA).  If the Superintendent of Schools/Chief School Administrator is satisfied that the matter is ready to be presented to the Board of Education, it is then referred to the appropriate Board Committee.  The Members of the Board Committee work with Administration and the Superintendent to assure that the members fully understand the matter.  After the committee discusses the matter, it is then shared with the other Board members for consideration.  Only then is it placed on the agenda for Board discussion and action at a public meeting.
Thank you for coming in-person and dialing-in by phone this evening. The South Orange - Maplewood Board of Education certainly respects that you’ve taken the time out of your busy day to address the Board at tonight's meeting. We value public involvement in our school district, and we are eager to hear what you have to say. The board does have time limits by policy, and it will be enforcing those to enable as many people to speak as possible this evening. Each individual will be given three minutes to speak, please do your best to stay within the time afforded to you. The first public comment period is usually limited to one hour and the second public comment period may be limited to thirty minutes. All input shared with the Board of Education is taken very seriously, and will inform future deliberations and work by the Board of Education and its committees.
  • Committee Reports
Approve:  A) Memorial; B) Retirement; C) Rescind Retirement; D) Resignation; E) Appointments: F) Appointments of Leave Replacement Staff; G) Transfers/Reassignments; H) Change of Start Date; I) Leaves of Absence; J) Salary Adjustments; K) Summer School Employments; L) Stipends for the 23/24 SY; M) Curriculum Writer
Approve:  A) Appointment of Substitute Teacher(s) for the 23/24 SY; B) Appointment of Long Term Substitute Teacher(s) for the 23/24 SY; C) Appointment of Athletic Event Ticket Takers, Supervisors, and Officials for the 23/24 SY; D) Appointment of Volunteer Coaches for the 23/24 SY; E) Appointment of Stipend Positions for the 23/24 SY; F) Appointment of Out of District Coaches for the 23/24 SY; G) Reappointment of Substitute Teachers for the 23/24 SY; H) Reappointment of Long-Term Substitute Teachers for the 23/24 SY
Approve:  A) 2023 Extended School Year Out of District Placements; B) 2023-2024 School Year Out of District Placements
Approve:  A) Financial Reports; B) Board of Education’s Monthly Certification; C) Attendance and Work Related Travel and/or Workshop Expenses; D) Related Services Providers; E) Apply and Accept Coronavirus Response and Relief Supplemental ESSER Grant Funds; F) Submission of Amendment Application for American Rescue Plan ESSER Funds Grant; G) Submission of Amendment Application for Coronavirus Response & Relief Supplemental ESSER Grant Funds; H) Accept State NonPublic Auxiliary and Handicapped Services (Chapters 192 & 193) Entitlement for 23/24 SY; I) Change Order for Renovations and Additions to South Mountain and South Mountain Annex School Projects; J) Authorize Reimbursement; K) Residency Investigator Fees for the 23/24 SY; L) Clinical Affiliation Agreement with the State University of New York at Stony Brook; M) Affiliation Agreement with Seton Hall University College of Education and Human Services, Department of Professional Psychology and Family Therapy; N) Partnership with Rutgers, The State University School of Nursing; O) Tuition for Regular Education Student Attending Essex Regional Educational Services Commission’s Essex Campus Academy; P) Agreement with Family Connection, Inc. at Columbia High School for In-Kind Contribution; Q) Agreement with Family Connection, Inc. at Maplewood Middle School for In-Kind Contribution; R) Authorize the Business Administrator to Enter Into an Agreement with Community First Soccer; S) Authorize the Business Administrator to Enter Into an Agreement with South Orange Symphony Orchestra; T) Organizational Appointment for the 23/24 SY; U) Authorize Insurance Coverage for District Clubs, Parent Organizations, and PTA’s; V) Submission of Application for Federal  FY 2024 Carl D. Perkins Vocational and Technical Program Entitlement Funds; W) Apply and Accept NJ High Impact Tutoring Grant Funds
Approve:  Book Adoption
Approve:  Affirmation of Harassment, Intimidation, and Bullying (HIB) for the month of July 2023
Approve:  Settlement Agreement A) Student ID# 5023087640; B) Student ID# 3470107975; C) Student ID# 6613557520; D) Student ID#1825503786
Abolish and/or Adopt Board Policies:
Second Reading & Abolish or Adoption
  1. 1140 Affirmative Action Program
  2. 1511 Board of Education Website Accessibility
  3. 1581 Domestic Violence
  4. 1643 Family Leave
  5. 2200 Curriculum Content
  6. 2260 Affirmative Action Program for School and Classroom Practices
  7. 2270 Religion in the Schools
  8. 2419 School Threat Assessment Team
  9. 2432 School Sponsored Publications
  10. 2464 Gifted and Talented Students
  11. 2520 Instructional Supplies
  12. 3216 Dress and Grooming
  13. 3217 Use of Corporal Punishment
  14. 3224 Evaluation of Principals, Vice Principals, and Assistant Principals
  15. 3230 Outside Activities
  16. 3421.13 Postnatal Accommodations
  17. 4217 Use of Corporal Punishment
  18. 5112 Entrance Age
  19. 5114 Children Displaced by Domestic Violence
  20. 5130 Withdrawl from School
  21. 5230 Late Arrival and Early Dismissal
  22. 5305 Health Services Personnel
  23. 5308 Student Health Records
  24. 5310 Health Services
  25. 6112 Reimbursement of Federal and Other Grant Expenditures
  26. 6115.04 Federal Funds - Duplication of Benefits
  27. 6471 School District Travel
  28. 7243 Supervision of Construction
  29. 7320 Lease of School Premise
  30. 7410 Maintenance and Repair
  31. 7425 Lead Testing of Water in School
  32. 7430 School Safety
First Read:
  1. 0131 Bylaws, Policies, and Regulations
  2. 0133 Adjudication of Dispute
  3. 0144 Board Member Orientation and Training
  4. 0155.1 Board Member Participation at Board Meetings Using Electronic Devices
  5. 0163 Quorum
  6. 2411 School Counseling
  7. 2415.03 Highly Qualified Teachers
  8. 5240 Tardiness
  9. 5330 Administration of Medication
  10. 5330.04 Administering an Opioid Antidote
  11. 6311 Contract for Goods or Services Funded by Federal Grants
  12. 6360 Political Contributions
  13. 6440 Cooperative Purchasing
  14. 7523 School District Provided Technology Devices to Students
Approve: Amended School Calendar for the 2023-2024 School Year
Approve:  District Goals 2023-2024 SY
Approve:  Board Goals 2023-2024 SY
Approve:  New/Revised Curriculum
4503 Approve: HIB Appeal No. #240092_CHS_12222022_HAND CARRY
4504 Approve:  Confidential Settlement Agreement_HAND CARRY_August 2023
Join By Computer / Smartphone
Choose one of three options:
Hearings of Individuals and Delegations / Public Speaks - Audio Comment

Connect To BOE Meetings Using Cisco Webex

In addition to live streaming the meeting using the Youtube or SomaTV links above, community members can view/participate in district BOE meetings by using Webex. Please use the information below to connect via Webex.
Step 1 - Install Webex on your device.
Step 2 - Submit a Request To Speak
Submit a request to speak during the public comment section of BOE meeting by completing the following form:
Step 3 - Connect To The BOE Meeting
Connect to the BOE Meeting using the information below:
Event: Board of Education Meeting - Public Session
Date / Time: August 24, 2023 - 6:30 PM
Webex Link: Click Here
Event Number:  2336 498 3893
Event Password: Orange20Maple (67264320 from phones)
Telephone Number: 408-418-9388
Please check your audio connections are set correctly. Failure to do so will prevent you from being heard during the public speaks portion of the meeting.
Step 4 - Provide your audio comment
During your turn to speak, your microphone will be unmuted. Please speak clearly into the microphone/headset. After your time for public speaks has passed, your microphone will be muted.
The Board of Education will meet in Public Session on Thursday, September 28, 2023 at 6:30 pm in the District Meeting Room, 525 Academy Street, Maplewood, NJ.  Immediately following the opening of Public Session, the board will move to go into a Closed Session in the Superintendent’s Office, 525 Academy Street, Maplewood, NJ, as well as using an online video conference platform to discuss personnel, matters within the attorney-client privilege, legal, negotiations, and other matters that may arise and require discussion, to be announced at a later date.  Immediately following the Closed Session, the Board of Education will meet in Public Session (estimated to be 7:30 pm) in the District Meeting Room, 525 Academy Street, Maplewood, NJ in person, utilizing an online video conference platform which will include Hearing of Individuals.  The community can view the meeting by following the steps which will be listed on the agenda. If there are members of the community who would like to attend the meeting in person, please note that masks and social distancing are optional in accordance with the guidance received from the local DOH and the CDC. Action will be taken.
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